Contracts Administrator

ABOUT US
At Hickory, we don't believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is 'MADE for LIFE' - it's a commitment we honour, each day. Everything we do and everything we build is 'MADE for LIFE.' Whether it's refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.
 
POSITION OVERVIEW
We are seeking an experienced Contracts Administrator to support the delivery of a upcoming hyperscale data centre project in Tarneit. You will oversee financial management, including budget setup and reporting, progress claims, payment processing, and subcontractor procurement, ensuring strong cost control and alignment with project estimates.
 
WHAT HICKORY CAN OFFER

• Work-Life Balance: We target a 5-day work week to support a balanced and sustainable schedule.
• Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
• Family-Friendly Policies: Receive paid parental leave to support your family needs.
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
• H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform.
• Expert In-House Team: Collaborate with our dedicated structures and facades team. 

RESPONSIBILITIES
Financial Management

• Collaborate with Project Managers on financial activities.
• Review Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved
• Implement and maintain financial tools.
• Process financial tasks according to Hickory's Financial calendar.

Reporting

• Provide accurate, timely financial reports.
• Maintain project financial records.

Progress Claims

• Submit progress claims promptly.
• Monitor and expedite payments.

Payments and Supplies

• Administer site payments and supplies.
• Process payments in financial software (e.g., Cheops).

Contract Management

• Manage subcontractor tendering and contracts.
• Maintain subcontractor records and insurances.
• Conclude final accounts and release securities.

Commercial and Risk Management

• Analyze tender documents and contracts.
• Identify and mitigate commercial risks.
• Consult on potential claims and disputes.

Procurement

• Administer project procurement schedule.
• Prepare and manage subcontractor agreements.

Contract Administration

• Oversee contract administration.
• Track milestone events and dates.
• Liaise with stakeholders and manage extensions of time.

Contractual Compliance

• Ensure compliance with insurance and contractual requirements.
• Submit necessary notices and claims.

Design Management

• Review contract documents and project requirements.
• Manage design issues and assess impacts on timelines and costs.
• Document site progress.

Project Support

• Manage Aconex project administration tasks.
• Collaborate with design consultants.
• Ensure effective use of Dynamics 365.
• Prepare handover manuals.
• Assist Project Manager in achieving Practical Completion.

 
TO BE SUCCESSFUL IN THE ROLE

• Bachelor of Construction Management, Engineering, Architecture, Project Management or equivalent.
• Minimum of 5 years' experience in a similar role within the commercial construction industry.
• Experience in large-scale construction projects.
• Experience in successfully negotiating complex contracts with a variety of stakeholders, including trade contractors, suppliers and clients.

If this sounds like your next opportunity, we would love to hear from you as soon as possible! Submit your CV today. Due to the volume of applications, only successful applicants will be contacted - thank you for your understanding.

Please note that we are managing this search internally and are not partnering with recruitment agencies for this position. We appreciate your cooperation and understanding.