Project Administrator NSW

Innovative Thinking. Extraordinary Outcomes.

For fifty years, Regal Innovations has been transforming Australia's public spaces, turning ordinary parks, streets, and civic grounds into places people actually want to be. What began as a landscaping business has grown into an award-winning company trusted by governments, developers, and urban planners to deliver civil works, infrastructure, commercial and heritage projects across the country, with innovation at the heart of every project.

Now, Regal is looking for a highly organised Project Administrator to provide critical support to our Project and Site Management teams, helping deliver high-quality civil construction projects safely, efficiently, and on schedule. The expected salary for this role is $85,000 - $110,000 per annum plus superannuation.

In this role, you'll be the central point of coordination for project administration, procurement, documentation, and communication, ensuring our site teams have the information and resources they need to succeed. You'll work closely with Project Managers, Site Managers, suppliers, subcontractors, and clients, playing a key role in the smooth delivery of every project.

We would love to hear from you if:

• You have 2+ years' experience in a project administration or site coordination role within the construction, civil, landscaping, or related industry
• You hold a Certificate or Diploma in Business Administration, Construction Management, or a related field (preferred)
• You have a current White Card and driver's licence
• You are highly organised with excellent time management and attention to detail
• You have strong written and verbal communication skills and enjoy building positive relationships with a wide range of stakeholders
• You are proficient in the Microsoft Office Suite (Excel, Word, Outlook) and are comfortable using project management software
• You have an understanding of construction drawings, procurement processes, project documentation, and site safety, quality, and environmental compliance
• You are proactive, adaptable, and thrive in a fast-paced, team-oriented environment

In this role, you'll have the opportunity to:

• Provide day-to-day administrative and coordination support to Project and Site Managers.
• Prepare, distribute, and maintain project documentation, including drawings, purchase orders, subcontractor records, and variations.
• Coordinate staff, subcontractors, deliveries, equipment, and site meetings.
• Monitor project progress and assist with milestone reporting.
• Liaise with suppliers to coordinate materials and delivery schedules.
• Prepare purchase orders, obtain supplier and subcontractor quotations, and assist with procurement activities.
• Support cost tracking, progress claims, subcontractor payments, and project variations.
• Assist with maintaining WHS, Quality, and Environmental compliance documentation, including SWMS, inspections, and safety records.
• Act as the key administrative link between site teams and head office while fostering strong relationships with clients, suppliers, and subcontractors.
• Contribute to the continuous improvement of project administration systems and processes.

In return, Regal offers:

• The opportunity to work on diverse and rewarding civil construction projects
• A supportive, collaborative team environment where your contributions are valued
• Ongoing professional development and opportunities for career progression
• Exposure to experienced project and construction professionals
• A workplace that prioritises safety, quality, innovation, and continuous improvement
• Competitive remuneration and the opportunity to grow your career with an established and respected organisation

As an equal opportunity employer, Regal is committed to a recruitment process that's fair, inclusive, free from bias, and accessible to everyone. By bringing together diverse backgrounds and perspectives, we support positive collective growth and development toward excellence.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.