Personal Assistant - Monash Medical Centre

About the Role

This is a great opportunity for an experienced Personal Assistant to support Monash Medical Centre's Operations Managers for Surgery, Specialty Medicine and Medicine. In this full-time, permanent role based at Monash Medical Centre you will provide high-level administrative and organisational support to the MMC Operation Managers for Surgery, Specialty Medicine and Medicine.

You will work closely with these leaders to coordinate day-to-day operations, assist with managing priorities across MMC site, prepare documentation and reports, and support communication between internal and external stakeholders.

The Personal Assistant plays an integral role in ensuring the smooth and efficient day-to-day schedules and operations, while also contributing to efficient, patient-centred service delivery.

Responsibilities may include:

• Preparing executive level presentations, reports and documents.
• Coordination of feedback and responses.
• Extensive Diary Management
• Coordinating meetings including venue bookings
• Preparing agendas and minutes.
• Drafting communications, completion of projects and maintaining data as required
• Providing efficient and effective administrative support and office management.
• Participating in Zone Warden roster
• Collaborating with the MMC Site Laision role

About You

You are an experienced PA who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills. Your proactive approach and ability to ‘think on your feet' when responding to changing demands will serve you well in a dynamic environment.  

Requirements

• Previous experience working as an Executive, Personal or Administrative Assistant at a senior management level
• Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.
• Advanced knowledge in computer software applications (M365 including SharePoint, Outlook, Word, Excel, PowerPoint)
• Excellent customer service skills and a high standard of both written and verbal communication skills
• The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.
• Good organisational skills and be comfortable prioritising and meeting multiple demands.
• Excellent interpersonal and communication skills
• Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable

In Return

Ours is a connected team with strong shared values and an unwavering commitment to excellence. In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).

There is no better time to join us and here's just a few reasons why:

• Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
• Avenues to further develop your leadership and project management skills
• Mentorship and career guidance
• Support to attend relevant forums and conferences
• A supportive learning environment, should you wish to undertake relevant postgraduate studies