Operations Officer (Bundoora)

About the Position

The Operations Officer is a broad, hands-on operational role responsible for supporting the effective day-to-day running of the Institute's Bundoora site. Reporting through the Facilities & Operations team, the position provides integrated on-site support across both Facilities & Operations and Logistics & Services, reflecting the diverse operational needs of a small research site.

The role coordinates a wide range of site-based activities, including facilities operations, reception and visitor services, laboratory preparatory services, warehouse and logistics support, workplace health and safety, and contractor coordination. Working closely with the Operations Coordinator, Manager Logistics & Services, Preparation Services Supervisor and other operational teams, the Operations Officer helps ensure the site remains safe, compliant, functional and responsive to the needs of staff, researchers, contractors and visitors.

In addition to on-site operational responsibilities, the role provides administrative, procurement, records management and reporting support across the Institute's satellite sites, maintaining accurate operational documentation, supporting compliance activities and contributing to consistent service delivery across the wider network.

As a key on-site operational contact, the Operations Officer works across multiple functional areas, responds to changing operational priorities, and contributes to the continuous improvement of facilities, logistics and workplace services that support the Institute's research and business operations.

Selection Criteria
Essential Knowledge and Skills:

• Experience in facilities, operations, logistics, warehouse, administration or a related environment.

• Experience coordinating operational activities, service requests or contractor support.

• Knowledge of inventory management, warehouse operations or logistics processes.

• Strong organisational skills and attention to detail.

• Well-developed customer service and stakeholder engagement skills.

• Understanding of workplace health and safety requirements.

• Current driver's licence and ability to undertake site-based operational activities

Personal Qualities:

• Ability to build effective working relationships with staff, contractors and visitors.

• Practical, proactive and solutions-focused approach.

• Ability to work independently and as part of a team.

• Reliable, adaptable and responsive to changing operational needs.

• Commitment to safety, compliance and continuous improvement

​​​​​​​Terms of Appointment
This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 4 ($78,121 - $82,911). Very attractive salary packaging options are available for general living expenses, meal entertainment, novated leasing and more. 12% superannuation payable, plus up to a further 5% after the first 6 months of service via our matching superannuation scheme.  

General enquiries can be directed to recruitment@wehi.edu.au.

A position description is available here.

How to Apply
Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

Application Closing Date:  Sunday 13 September 2026.