Finance Operations Manager

Plan International Australia | Melbourne | Hybrid | Permanent, Full-Time | SCHADS Level 4

We are the world's leading organisation dedicated to girls' equality.

At Plan International Australia, we believe that when we invest in girls, everything changes - their families, communities and entire nations rise. We tackle the root causes of inequality, shift money, power and influence toward girls and the local organisations closest to them, and mobilise evidence, resources and investment to create change at scale.

We are evolving. Our new strategy, Girls Rise, positions us as a bridge builder - connecting resources to impact so locally-led organisations can drive change for girls. We're investing in a fundraising pipeline, thought leadership, climate finance, and AI and automation. We're becoming leaner, smarter and more focused. And every role plays a part.

This is where you come in.

The Finance Operations Manager is a hands-on, individual-contributor role responsible for the day-to-day transactional finance work that keeps our organisation running - smoothly, accurately and efficiently. You'll personally deliver supplier payments, income processing, reconciliations, payroll administration and federation reporting. The role is focused on managing vital operational work.

Reliable, timely, accurate finance operations free the wider organisation to focus on impact. Your work directly supports the foundations of our strategic flywheel - because none of it turns without a solid financial base.

This role sits within the Business Performance & Optimisation portfolio, reporting to the Financial Controller and Transformation Lead , and works as a key enterprise enabler across the entire organisation.

Accounts Payable & Supplier Administration

• Coordinate supplier onboarding, invoice processing, payments, staff reimbursements and corporate card administration — ensuring accuracy and timeliness.
• Maintain supplier records and compliance requirements, including procurement classifications and anti-terrorism screening.

Reconciliations & General Ledger

• Prepare accurate balance sheet reconciliations and ensure the general ledger is reliable for month-end reporting.
• Reconcile fundraising income between CRM and NetSuite each month, working closely with the Fundraising team.

Payroll Administration

• Liaise with the outsourced payroll provider, checking payroll is processed accurately and on time, and following up on issues promptly.

Federation Reporting & Remittances

• Prepare and submit accurate monthly remittances and reporting to the Plan International Global Hub, including intercompany reconciliation.

Compliance

• Support regulatory and statutory obligations - GST, anti-terrorism screening and DFAT accreditation requirements.
• Apply ethical and inclusive standards to all supplier and payment practices.

Process Improvemen

• Contribute ideas for automation and outsourcing that reduce manual work and free capacity across the organisation.
• Work with the Technology, Data & AI function on system integration and day-to-day process improvements.

This is a doing role. You'll be the primary day-to-day operational finance contact for suppliers, banks and external partners, and you'll work closely with:

• Fundraising - on income reconciliation
• Technology, Data & AI - on automation opportunities
• Organisational Development & Culture - on payroll and evolving outsourced services
• Plan International Global Hub - on remittances and reporting
• Finance Business Partner and Financial Controller - delivering clean, reliable handoffs

We practise feminist leadership at Plan International Australia. That means you'll share power and decision-making, seek out the strengths of colleagues, and hold clear accountability for your areas of responsibility. You'll work beyond traditional team boundaries, embracing collaboration and coaching over directing. You'll be empowered to make decisions within your remit - consulting those with a stake and escalating when decisions are high-risk or hard to reverse.

We also expect openness to using AI and new technology responsibly and ethically, helping us work smarter and deliver greater impact for girls.

Skills & Experience

• 2-4 years' experience in an accounts payable, transactional finance or finance operations role.
• Solid understanding of accounts payable processes - supplier maintenance, purchase orders, three-way match.
• Working towards or holding a diploma/certificate in accounting or bookkeeping (full CA/CPA not required for this role).
• Good organisation and prioritisation skills, with an eye for accuracy and detail.
• Customer service orientation with the ability to analyse and problem-solve day-to-day issues.

Connection & Collaboration

• A team player who builds strong working relationships across finance, other functions and external providers.
• Excellent written and verbal communication.
• Comfort liaising with outsourced providers, suppliers and federation counterparts.

Values & Ways of Working

• A demonstrated commitment to gender justice, feminist leadership and sharing power.
• Willingness to work in connected, collaborative, non-hierarchical ways.
• An adaptive mindset - comfort with change, ambiguity and evolving ways of working.
• A deep commitment to child protection and safeguarding.

Safeguarding, gender equality, inclusion and anti-racism are central to who we are and how we work. We take seriously our responsibility to ensure that we - and anyone who represents us - does not harm, abuse or commit any act of violence against the people we work with, including children, young people, and all participants and partners.

Plan International believes that in a world where children and program participants face so many threats of harm, it is our duty to ensure that we do everything we can to keep children and program participants safe. As part of our efforts to create safe environments for children and program participants, candidates will be required to complete a satisfactory National police Check, sign our Safeguarding policies and code of conduct, and where necessary complete a Working with Children Check.

• You will get up each day knowing your work helps create justice and equality for girls.
• Hybrid working: We do some of our work in the office and some at home - and honour true flexibility.
• You'll find strength in our diversity, inclusiveness and mutual respect.
• Salary packaging: up to $15,900 in pre-tax salary packaging plus $2,650 meals and entertainment packaging, increasing your take-home pay
• You'll be part of a bold strategic shift - helping build an organisation that is smarter and more impactful.
• Access to wellbeing support and EAP.
• Connection: regular team events, offsites, and active staff-led communities including our Diversity, Equity & Inclusion Working Group, Reconciliation Action Plan Group, Pride Network Committee and Social Committee

Submit your CV and a brief cover letter (no more than two pages) addressing how your experience and leadership approach align with this role.

We'll be reviewing applications and conducting interviews on a rolling basis, so we encourage you to apply as soon as possible. We don't want to miss connecting with the right person.

Ready to help power the financial engine behind girls' equality? Apply now.

Plan International Australia is committed to the safety and wellbeing of children and young people. We welcome applications from all backgrounds and identities. Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and LGBTIQ+ individuals are encouraged to apply.