Administrative Assistant

The Team

Child and Youth Mental Health Service (CYMHS) Tasmania is growing! We are seeking a passionate and dedicated administrative assistant to assist our teams to provide clinical services to children, young people and their families/significant others experiencing mental health concerns. We have 1 Full-time position available at CYMHS which will be working in Out of Home Care, Divert and Connect and Youth Mental Health Programs. 

The Administrative Assistant will have a passion for providing a person-centred approach and working within a multidisciplinary team environment, providing high level administrative support to the team as well as supporting administration processes within the administration team.

Statewide Mental Health Services | Tasmanian Department of Health

The Role

• Providing exceptional customer service in a reception capacity both on the phone and in person.
• Provide clerical support to Service site staff involving organising appointments, daily lists and retrieval of client files and other duties as required.
• Maintaining data entry requirements.
• Maintaining the security of the office, including the need for confidentiality of client records.
• Typing of administrative and clinical correspondence and reports.
• Assisting in the orientation of new employees.
• Ordering, maintaining and processing account payments, including cost coding functions, for stationery items, therapy resources and other office requisites.
• Undertake the administrative tasks associated with maintaining Departmental assets including buildings, equipment, and motor vehicles.

You will need

• Ability to exercise initiative, judgement and confidentiality to work effectively both individually and as a member of a multi-disciplinary team within an environment subject work pressure and change.
• Knowledge and experience of office administration practices, including competent keyboard skills and the ability to undertake administrative duties using office automation systems within a Microsoft Office environment.
• General knowledge of financial administration processes within the public sector..

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania 

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment

Fixed term full time, day worker position, working 76 hours per fortnight, commencing as soon as possible until 30 July 2027.

*Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$68,854 to $73,947 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025

Salary Packaging 

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. 

Benefits available to eligible candidates 

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility

Successful applicants will be required to meet the essential criteria.

• Current Working with Children Registration

*Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employee’s responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered.

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties: 

• Administrative Assistant - CYMHS Band 2

Application Guide:  

• Applicant Guide.docx

How to apply

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Katie Knights
Position: Nurse Unit Manager (NUM) (Team Leader) - CYMHS
Phone number: 04•• ••• 245
Email address: Katie.knights@ths.tas.gov.au 

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Move to Tasmania | Tasmanian

One Health Podcast - Spotify 

One Health Podcast - Apple 

Tasmanian Health Careers | Tasmanian 

Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

Applications closes 11:55 pm, Sunday 30 August 2026