Finance, Administration & Quality Coordinator

About the role

A well-established wholesaler located in Kilsyth is seeking an experienced Finance, Administration and Quality Coordinator to support the day-to-day operations of our finance department. This is a varied and hands-on role that combines accounts administration, finance support and quality management responsibilities.

Key responsibilities

• Maintain and continuously improve the company's Quality Management System (QMS)

• Support internal quality audits and continuous improvement activities

• Monitor and follow up non-conformances and corrective actions

• Complete customer questionnaires

• Support the Finance Team across a range of accounting and administrative functions

• Manage accounts receivable, including proactively following up customers by phone and email

• Collaborate with the account team to manage the end-to-end accounts receivable process including payment allocation and customer account reconciliations

• Assist with PPSR registrations, compliance requirements, and credit insurance

• Provide backup support for processing customer credit applications

• Support month-end reporting and financial close processes

About you

• Demonstrated knowledge and practical experience with Quality Management Systems (QMS)

• Minimum of 3 to 5 years' experience in accounts receivable or a similar finance-related role

• Proven experience in debt collection and managing customer accounts

• Strong organisational and time management skills, with the ability to prioritise tasks, solve problems, and meet deadlines

• Ability to manage multiple priorities and work effectively across a range of financial, administration and quality management responsibilities

• Strong written and verbal communication skills

• Proficiency in accounting software and systems, Tencia software is preferred but not mandatory

• Highly proficient in the use of Microsoft Outlook, Word, and Excel

• Solid understanding of accounting principles and financial processes

• Adaptability and flexibility to respond effectively to changing business needs, priorities, and responsibilities

We are looking for an organised, motivated and proactive professional who is ready to take the next step in their career. You will thrive in a collaborative environment, enjoy balancing finance and quality management responsibilities, and be committed to delivering high standards of accuracy.  Strong interpersonal skills and a positive attitude are essential, as you’ll be a part of a small supportive team that values collaboration, camaraderie and a good sense of humor.