Part-Time Administration & Executive Support

About the role

Working closely with our Director, you will help keep the day-to-day administration of the business organised and running smoothly.

Key responsibilities

• Managing and organising the Director's calendar and appointments

• Managing and coordinating general communications

• Sending follow-up emails and correspondence to customers and clients

• Preparing and organising documents for client signature and payment

• Answering and managing incoming phone calls

• Maintaining organised client and business documentation

• Following up outstanding administrative matters

• Providing general administrative support to the Director and wider team

About you

• Highly organised and able to stay on top of multiple tasks

• Efficient and productive during your working hours

• Proactive and comfortable taking ownership of administrative tasks

• A strong problem solver who can work things out independently

• A confident and professional communicator

• Comfortable communicating in written and spoken English

• Reliable, detail-oriented and good at following through

• Comfortable working closely with a Director in a busy professional environment

• Previous administration or executive support experience would be highly regarded

• Microsoft Office knowledge is essential

• Experience with Xero and AI tools is a bonus, but training will be provided

Benefits

• Family-friendly, school-hours work

• Approximately 20 hours per week

• Flexibility when family commitments arise

• A warm, supportive and hardworking team environment

• Competitive remuneration

• The opportunity to take ownership of your role

• A genuine pathway to grow your responsibilities and career as the business grows