Office Administration & Junior Works Coordinator

About the role

We are a growing building company looking for a motivated and organised Office Administration / Junior Works Coordinator to join our team.

This role is ideal for someone who enjoys being organised, working in the construction industry and wants the opportunity to develop their skills and progress into managing their own contractor jobs.

You will initially work closely with our management and admin team, assisting with the day-to-day administration of our building business. As you become more confident and develop an understanding of our systems, clients and contractors, the role will progressively transition into junior works coordination and eventually managing your own jobs from start to finish.

About the Role

Your initial responsibilities will include:

• Managing and maintaining company and contractor insurances, licences and compliance documentation

• Keeping contractor records and documents up to date

• Assisting with onboarding new contractors and suppliers

• General office and construction administration

• Preparing and maintaining project documentation

• Assisting with purchase orders, work orders and job documentation

• Filing, data entry and maintaining internal systems

• Assisting with quotes, invoices and project paperwork

• Following up contractors and suppliers for required documentation

• Assisting the team with scheduling and coordinating trades

• Communicating with clients, contractors and suppliers

• General support to the project management and management teams

Progression Into Junior Works Coordinator

This is not intended to be an administration role forever.

For the right person, we want to provide the opportunity to learn the construction industry from the ground up and progress into running your own contractor jobs.

As your knowledge and confidence develop, your responsibilities will gradually increase to include:

• Coordinating contractors and trades

• Scheduling works and managing project timelines

• Attending site meetings and inspections

• Communicating directly with clients

• Issuing and managing work orders

• Monitoring project progress

• Coordinating materials and suppliers

• Managing project documentation

• Problem solving and dealing with day-to-day construction issues

• Managing multiple jobs at once

• Ultimately taking responsibility for your own projects and contractor teams

About You

We are looking for someone who is:

• Highly organised and able to manage multiple tasks

• Reliable, proactive and willing to learn

• Confident communicating with contractors, suppliers and clients

• Comfortable using computers and learning new systems

• Detail-oriented, particularly when dealing with compliance and documentation

• Able to work independently but also as part of a team

• Interested in building and construction and keen to develop a long-term career in the industry

• Someone who takes ownership and doesn't need to be chased to get things done

Construction experience is highly regarded but not essential. We are more interested in finding someone with the right attitude, work ethic and willingness to learn.

What We Offer

• Full-time position with a growing building company

• Support and training from an experienced construction team

• Opportunity to learn all areas of construction administration and project coordination

• Opportunity to eventually manage your own jobs and contractor teams

• Variety in your day-to-day work — no two jobs are the same

• A supportive team environment with genuine career progression

• Monthly team BBQ’s

• Quarterly team building activities

If you're looking for more than just an administration job and want to build a career in the construction industry with the opportunity to eventually run your own jobs, we'd love to hear from you.