Personal Assistant

Why Join RMH?

• Play a vital role in the administration of the Department of Orthopaedic Surgery
• Full time on going position | 80 hours per fortnight
• Generous salary packaging | Additional annual leave | Monthly ADO

About the role

As Personal Assistant to the Head of Orthopaedic Surgery, you will play an important role in keeping a busy specialist department organised and running smoothly. Working closely with senior medical staff, clinicians and colleagues across the department, you will coordinate day-to-day administration, manage competing priorities and use your initiative to solve problems and keep things moving.

The Orthopaedic Surgery Department at The Royal Melbourne Hospital is a key part of one of Victoria's leading Level 1 Trauma Centres, with a team of over 40 medical and allied health staff providing care to the Victorian community.. This is a varied role with the opportunity to work across a busy clinical environment and make a real difference to how the department operates.

Key Accountabilities

• Coordinate the day-to-day operations and administration of the Orthopaedic Surgery Department.
• Coordinate medical rosters, on-call arrangements, leave and workforce calendars.
• Manage timesheets, overtime, recall and on-call payment processes.
• Schedule and coordinate clinical and administrative meetings, including organising catering.
• Coordinate onboarding and workforce administration for new and existing staff.
• Maintain payroll (RosterOn) and support HR (SuccessFactors) systems and processes.
• Provide responsive administrative support across a busy, specialist clinical department.

About You

You're an organised and solution focused administrator who enjoys variety, solving problems and keeping things moving as well as:

• Experience supporting a busy team, ideally in a healthcare environment.
• Confidence managing competing priorities, deadlines and changing requests.
• Strong communication skills and a professional, approachable manner.
• Excellent attention to detail and the initiative to work things out.
• Confidence with systems, calendars, virtual meetings and Microsoft Office.
• A collaborative approach and the ability to build positive relationships across a multidisciplinary team.

Benefits of Working at RMH

• Make a real difference in the lives of patients, families and our community.
• Access learning, development, and diverse career opportunities.
• Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Help shape the future of healthcare through research, technology and new models of care.
• Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
• Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Interested?

Click Apply to review the full job description and to submit your application, including a cover letter and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

Our Commitment

We acknowledge the Traditional Owners of the lands on which we work and are committed to fostering a culturally safe environment for Aboriginal and Torres Strait Islander peoples.

As a child safe organisation, RMH are committed to the safety, wellbeing, and inclusion of children and young people, in line with the Child Safe Standards

We are proud to be a workplace that champions diversity, inclusion and equality for our staff and communities we support, we welcome applications from people of all backgrounds, identities, and abilities, and will provide reasonable adjustments throughout the recruitment process.

All appointments are made subject to satisfactory background and compliance checks, including a Criminal History Record Check (or equivalent), Working with Children Check and Immunisation assessment.