Project & Office Coordinator

Job Description

Who will you be working with? 

Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction 

You will work collaboratively with all office staff at our Brisbane Northside location supporting in aspects of administration and coordination as well as detailed support to our Signaling and Systems project team.  

Where will you be Working? 

The office is located on Brisbane's Northside, with free onsite parking. 

How will you make a difference?  

This position is responsible for conducting and maintaining office administration and services, whilst also supporting the business with project administration and coordination. 

What will your typical day look like?  

• Provide administrative support for all aspects of office & project operations. 

• Maintain project documentation as required 

• Manage the purchasing of office requisites such as stationery, office equipment and consumables 

• Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings 

• Assist in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required 

• Coordinate OH&S and HR administration and onboarding 

• Report consolidation and operational analytics support 

• Process improvement activities to enhance workflow efficiency across the team 

What do we want to know about you?  

Essential 

• Experience working as an Administrator in a services environment 

• Experience with Microsoft Office Suite 

• Excellent attention detail/accuracy and capable of working to deadlines.   

• A 'can do' attitude enabling you to thrive in a busy and fast paced environment.   

Preferred 

• Post-secondary and Administration Qualifications 

• Prior experience operating time sheet software 

• Project admin experience  

Please note: Successful candidates will be required to complete background and criminal history check 

We thank all applicants for their interest; each application will receive a response. 

We do not accept unsolicited contact from recruitment agencies. 

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.