Administration Officer

About the Company:

Impact Plumbing is a privately owned company specialising in mining services, civil works and construction with leading organisations throughout the Pilbara Region, Western Australia. 

Currently seeking an experienced Administration officer to join our small team in Karratha on a full-time basis.

About the Role

This is a varied administration position providing support across our office, personnel, projects and operational requirements.

Key responsibilities will include:

• Provide administration support to Supervisors, Site Managers, Project Management and Engineering teams

• Monitoring personnel compliance, including licences, and qualifications and training

• Monitoring servicing and maintenance requirements for Light vehicles, plant and machinery

• Coordinating personnel travel and accommodation

• Coordinating medical assessments and related requirements

• Monitoring, managing and allocating Personal Protective Equipment (PPE)

• Assisting with employee onboarding and induction requirements

• Data entry, including timesheets and general record keeping

• Maintaining accurate personnel and project documentation

• Assisting with general bookkeeping and accounts administration tasks

Essential Requirements

The successful candidate will have:

• Strong computer literacy and proficiency in Microsoft Office Suite

• Excellent written and verbal communication skills

• Professional presentation and a high level of attention to detail

• The ability to work independently and effectively within a small team environment

• A current Australian Driver Licence

• Strong organisational and time-management skills

• The ability to manage multiple tasks and competing priorities

Advantages

The following experience would be highly regarded:

• Previous accounts or bookkeeping experience

• Understanding of purchase order creation and receipting processes

• Experience with Simpro, Xero and/or BrightHR

• Previous experience within the mining, construction or civil industries

• Experience working with personnel compliance, onboarding or mobilisation requirements

What we offer

• Relaxed and friendly work environment

• Competitive salary and benefits

• Training, development and ongoing support

• Flexibility for the right candidate

• Opportunity to work within a growing Pilbara-based company

• Varied role with exposure to administration, personnel and project operations

Pre-Employment Requirements

Successful candidates will be required to:

• Complete National Police Clearance 

• Complete company inductions

• Provide references confirming previous work history

• Meet all applicable company and project onboarding requirements

How to Apply

If you are an organised, motivated administration professional looking for a varied role within a small and supportive team, we would like to hear from you.

Only successful candidates will be contacted to proceed to the next stage. Candidates who meet the required criteria may be considered for immediate placement.