Accounting Assistant / Payroll Officer

Who we are:

Victoria International Container Terminal (VICT) is Australia’s flagship automated terminal and a cornerstone of the Port of Melbourne. As a key subsidiary of ICTSI—a global powerhouse operating 34 terminals across 20 countries and 6 continents—VICT combines world-leading expertise with local innovation.

Located at Webb Dock East, VICT provides an essential capacity boost to the Port of Melbourne, supporting continued growth with a throughput capacity of 1.25 million+ TEU. Our strategic position on the bay side of the West Gate Bridge offers a critical advantage: we are the only terminal in Melbourne capable of servicing the newest generation of neo-Panamax vessels, ensuring faster berthing and unrivalled turnaround times for both imports and exports.

At VICT, we are leveraging global scale and cutting-edge innovation to redefine the future of maritime logistics.

Summary of the role

We are seeking a motivated and detail-oriented Assistant Accountant to join our Finance team at VICT. This role is responsible for providing accounting and finance support while managing the end-to-end payroll function, ensuring employees are paid accurately, on time and in compliance with contractual and legislative requirements.

The successful candidate will have a strong attention to detail, excellent analytical skills and the ability to manage multiple priorities in a fast-paced environment. Working closely with the Finance team and stakeholders across the business, you will contribute to financial reporting, payroll administration, budgeting and continuous improvement initiatives.

We are looking for someone who enjoys working collaboratively, takes pride in delivering accurate work and is committed to providing exceptional service to internal stakeholders.

Key Responsibilities

• Process fortnightly and monthly payroll accurately and on time, ensuring compliance with company policies, employment agreements and legislative requirements.
• Review fortnightly labour rosters and timesheets to ensure payroll accuracy.
• Calculate leave entitlements, taxation, superannuation and termination payments.
• Maintain accurate employee payroll records, including salary packaging arrangements.
• Complete payroll-related reporting and reconciliations, including payroll tax, WorkCover and novated lease reconciliations.
• Perform day-to-day accounting activities, including expense tracking, corporate credit card reviews and balance sheet reconciliations.
• Assist with month-end and year-end financial processes, including prepayments, accruals, reporting packs and variance analysis.
• Support budgeting and rolling forecast processes.
• Assist with procurement-related ERP administration and respond to system and user queries.
• Liaise with internal and external auditors, providing reports, supporting documentation and responses to enquiries.
• Contribute to process improvements and undertake other finance and payroll duties as required.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Business or a related discipline.
• Minimum two years’ recent experience in a similar accounting and payroll position.
• Experience processing end-to-end payroll in a medium to large organisation.
• Knowledge of SAP and Australian Awards and/or Enterprise Agreements is highly regarded but not essential.

Skills & Capabilities:

• Exceptional attention to detail and a commitment to accuracy.
• Strong analytical, problem-solving and organisational skills.
• Intermediate to advanced Microsoft Excel skills.
• Excellent written and verbal communication skills with the ability to build positive working relationships.
• Ability to manage competing priorities and consistently meet deadlines.
• High level of integrity and discretion when handling confidential information.
• A proactive, collaborative approach and willingness to support the broader Finance team.

What’s in it for you?

We value innovation, teamwork, and a passion for excellence. VICT is proud to offer a supportive and inclusive workplace that celebrates equal opportunities, diversity and new standards in workplace safety for the industry, as well as competitive salary and benefits packages, and opportunities for growth and development.

 Some of our employee benefits on offer are:

• Competitive remuneration package and benefits
• Free onsite, secure parking.
• Free EV Charging.
• Employee Assistance Program.
• Novated Leasing Options.
• 18 weeks paid parental leave.
• $750 Health and Wellbeing allowance per financial year.
• Access to Udemy, a world-renowned online learning platform, supporting your professional and personal development.
• Quarterly Townhall business celebration and communication updates.
• A chance to work for Australia’s only fully automated container terminal.
• Great Team Environment committed to continual improvement.
• Global-standard new facility with advanced tech and sustainable operations.
• Member of various industry bodies such as; Australian Logistics council, Shipping Australia Limited & Container Transport Alliance of Australia.
• Opportunities for Females to be a part of our Wayfinder partnership, to increase the visibility of your career in the supply chain and logistics industry.

Sustainability & Safety

VICT’s state of the art design and engineering delivers a highly sustainable container terminal to the Port of Melbourne. We have liaised regularly with various stakeholders, including our closest neighbours, and we are committed to delivering an environmentally responsible operation.

Safety is our priority. Stevedoring is a traditionally dangerous industry due to the constant changes in environment, therefore we take care to improve the conditions of our workers.

By harnessing the equipment and technology available at VICT, we have the potential to deliver a service to assist with the new provisions to ensure all components of the supply chain are compliant with allowable weights, vehicle dimensions, load restraint, driver fatigue, vehicle speed and maintenance.

Our Technology

VICT’s development delivers a leading global standard in modern container terminal design, innovation and operations, using best-proven technologies to deliver automated operations for both landside and shipside. Our technology brings the equipment to life, ensuring it all runs smoothly.

If this sounds like you and you want to continue your career in transport and logistics, or are looking to start your career with us, please APPLY via the link.

Must have unrestricted Australian working rights.