Administration & Compliance Assistant

About the role

We are looking for a proactive, personable and organised Administration & Compliance Assistant to join our National Head Office team. This is a varied entry-level role supporting the day-to-day running of our National Head Office, while providing administrative and systems support to our Compliance Group and Sales Operations. 

This is an excellent opportunity for someone looking to learn more about real estate and build valuable business skills from the ground up. You’ll gain exposure to administration, compliance, business operations, and sales, giving you the opportunity to discover the direction that interests you and build a career within our business. Whether your future is in operations, compliance, sales or another area of real estate, there is plenty of room to grow. 

National Head Office Administration 

• Manage incoming phone calls, emails and visitor enquiries, ensuring they are responded to or directed appropriately.  

• Coordinate office supplies, facilities, maintenance, IT support and supplier relationships.  

• Prepare presentations, reports and business documentation.  

• Maintain company records and administrative documentation, including compliance and CPD. 

• Coordinate employee onboarding, offboarding and general office administration.  

• Organise internal meetings, events and National Head Office functions.  

• Provide administrative support across the National Head Office team, including leave support and project support. 

• Provide sales administration support to company owned offices during busy periods and periods of annual leave. 

Compliance Support 

• Act as the first point of contact for general administrative and compliance enquiries. 

• Manage the compliance inbox and phone enquiries, escalating complex compliance matters to the Compliance Team. 

• Maintain Monday.com boards, workflows and compliance tracking to ensure branch obligations remain on schedule. 

• Build strong relationships and work with branches to improve process efficiency and turnaround times. 

• Review submitted documentation for completeness before handover to the Compliance Team. 

• Conduct regular audits to identify incomplete transactions and follow up with branches. 

• Maintain compliance documents and templates and prepare and distribute weekly communications. 

• Support new branch onboarding, training sessions and compliance communications. 

Why Join Us? 

• 5pm finish 

• Monday to Friday only  

• Convenient Mosman Village location, moments from B-Line transport 

• Mentorship and support every step of the way 

• Genuine career growth with multiple pathways across our business 

• Close-knit and supportive team 

• Varied role with exposure to multiple areas of real estate 

If you’re organised, curious, enjoy solving problems and take pride in getting things right, we’d love to hear from you.