Personal Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent Full Time (1.0 EFT)
• Managers and Administrative Worker Grade 3
• 5 Weeks Annual Leave & Salary Packaging
• Located at The Alfred

Please note: This is a non-clinical administrative role. Applicants must have prior experience in executive/personal assistant or senior administrative positions. 

About the team

The Surgical Services program delivers the majority of surgical services across all Alfred Health sites. The program consists of surgical units, anaesthesia and perioperative medicine, operating suite service, two elective surgical inpatient wards, a medical day unit, day of surgery admissions, day surgery and endoscopy service. The program also oversees the elective surgery waiting list, medical elective waiting list and outpatient service which averages over 200,000 attendances per year.

About the role

This position will provide administrative and secretarial support to the Director of Operations, Deputy Director of Operations and Nursing and Deputy Program Director of the Surgical Services program. Functions include reception, diary management, travel management, record administration, database management, data entry, production of reports, administrative support to committees and support to senior management.

Skills & Experience

Essential

• Demonstrated experience in a Personal Assistant, Executive Assistant or senior administrative support role.
• Proven ability to manage complex diaries, stakeholder coordination and executive support.
• Highly developed organisational and time management skills in a fast-paced administrative or corporate environment.
• Advanced proficiency in Microsoft Office and administrative systems.

Benefits

• Salary Packaging & Novated Leasing through Maxxia.
• Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
• Child Care Services at The Alfred managed by KU Children’s Services

If applicable, specify specific requirements that you require in the cover letter or CV.

Any queries please contact Surgical Services Management on ••••@alfred.org.au 

Applications Close: 11pm AEST,Tuesday, 25 August 2026  

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.