Executive Assistant & Business Support Coordinator – Entry Level

About the role

This is an entry-level Executive Assistant & Business Support role within a growing allied health and behaviour support business. You will work closely with the Principal and administration team and gain hands-on experience across business administration, accounts, bookkeeping, social media, systems, operations and executive support. This is a varied position where no two days will necessarily look the same.

Key responsibilities

Executive & Principal Support

• Work closely with the Principal and assist with delegated business and administrative responsibilities

• Manage and follow up delegated tasks

• Prepare documents, spreadsheets and correspondence

• Organise information for meetings and projects

• Follow up outstanding actions

• Assist the Principal with day-to-day business priorities

• Research information when requested

• Maintain task lists and help ensure deadlines are met

• Assist with small projects from beginning to completion

• Liaise with team members on delegated matters

Accounts & Bookkeeping Support

• Assist with accounts payable and accounts receivable

• Enter and check invoices

• Follow up outstanding accounts

• Record business expenses

• Manage receipt management

• Assist with basic bookkeeping

• Support bank and transaction reconciliation

• Prepare information for accountants and bookkeepers

• Maintain financial spreadsheets

• Assist with payroll preparation and timesheet checking

Administration & Business Operations

• Perform general business administration

• Handle emails and correspondence

• Prepare documents

• Manage filing and record management

• Perform data entry

• Update spreadsheets

• Maintain internal systems

• Follow up staff requests

• Assist with calendars and scheduling

• Coordinate business activities

Social Media & Digital Support

• Assist with Instagram and Facebook content

• Create LinkedIn posts

• Design Canva graphics

• Schedule social media content

• Take photos or short videos for business content

• Create simple reels and promotional material

• Update online business information

• Support recruitment and employer-branding content

Getting Out of the Office

• Travel between business locations

• Collect or deliver documents and resources

• Attend meetings

• Assist with business errands

• Visit community locations

• Support events or promotional activities

• Complete other reasonable delegated business tasks

About you

• Current Australian driver's licence

• Confidence driving as part of the role

• Good computer skills

• Strong written and verbal communication

• Ability to handle confidential information appropriately

• Good organisational skills

• Australian working rights

• Reliable and dependable

• Strong attention to detail

• Comfortable working with numbers

• Learn new software quickly

• Understand the importance of confidentiality

• Comfortable working with different personalities

• Able to adapt when priorities change

• Ask questions when unsure

• Look for solutions rather than waiting to be told every next step

• Teachable, adaptable and trustworthy

Experience

• Previous experience is not essential

• Experience in administration, reception, bookkeeping, accounts, Xero or similar accounting software, social media, Canva, customer service, healthcare, NDIS or disability services, or professional services would be advantageous

About us

NeuroPath Behaviour Services is a specialist allied health and behaviour support organisation supporting people through evidence-informed, person-centred services. Our work involves collaborating with participants, families, support coordinators, disability providers and multidisciplinary teams. As the organisation continues to grow, we are looking for someone who can become a trusted support to the Principal and wider administration team.