HR Administrator

About the role

This is an HR Administration role supporting the HR team across multiple functions including payroll administration, immigration coordination, policy compliance, onboarding, employee engagement, and operational HR support.

Key responsibilities

• Review and calculate incremental pay points for nurses and work closely with the payroll team to assess eligibility and accurately calculate incremental pay progression for nursing staff in line with applicable awards and organisational policy

• Manage the end-to-end visa process, act as the first point of contact for immigration matters, prepare contracts for visa applications, and monitor visa expiry timelines

• Ensure all ANZ policies are accurately uploaded and maintained within the PolicyTech platform, run training completion reports to monitor compliance requirements, and inform managers of any non-completion of mandatory policies

• Handle end-to-end administrative support for the HR team, including drafting employment contracts and letters, completing Workday setup, and managing onboarding requirements

• Respond promptly to HR related queries from employees and stakeholders via JIRA and the shared ANZ HR Inbox, manage incoming requests, maintain inbox organisation, and send staff communications

• Administer service anniversary gift cards and manage the online distribution platform, calculate CD Staff Service Awards and determine eligibility for Service Awards

• Maintain accurate employee data in Workday and liaise with Dovetail when required

• Assist with employee engagement activities, learning initiatives, wellbeing programs, payroll projects and culture-building efforts

• Support HRCPs across all areas of people and culture, including Learning & Development, wellbeing, and culture initiatives

• Manage all HR-related procurement and invoicing processes via ARIBA, ARAVO, and other relevant platforms

About you

• Degree or Diploma in Human Resources or related qualification

• Minimum 2-3 years' experience in HR administration

• HRIS experience is essential; Workday experience is desired

• Exposure to the public and/or private healthcare in Australia

• Experience in the medical industry is a significant advantage

• Experience in employment related legislation, including Award and Agreement interpretation and compliance

• Highly motivated, results oriented, commercially adept, articulate, and a problem solver

• High level of interpersonal skills including communication, negotiation and conflict resolution

• Patient, with attention to detail, responsible, reliable and diligent

• Good command of English; a local language is preferred

• Computer literate with knowledge of MS Office (Word, PowerPoint and Excel)