Finance officer

Finance Officer – Job Description

Position: Finance Officer
Location: Kilsyth, VIC
Employment Type: Full-time, 30 hours a week
Work Arrangement: On-site only – Monday to Thursday, no work from home
Reports to: Business owner

Important

This is an on-site position based in Melbourne's outer eastern suburbs. The successful applicant must be available to work on-site and the role does not offer work-from-home arrangements.

About the Company

Commercial Systems Australia is an established Australian outdoor furniture manufacturing business based in Melbourne’s outer eastern suburbs. We manufacture and supply quality outdoor furniture and are seeking an experienced and reliable Finance Officer to join our team.

This is a hands-on role suited to someone who enjoys being involved across the day-to-day financial operations of a business and takes pride in accuracy, organisation and meeting deadlines.

About the Role

Reporting to the business owner, the Finance Officer will be responsible for the day-to-day accounting and payroll functions of the business.

The role will have responsibility for accounts receivable, accounts payable, banking, payroll, superannuation and statutory reporting, as well as month-end financial preparation.

This is an on-site position and requires someone who is comfortable working closely with management, employees, suppliers and customers.

Key Responsibilities

Accounts Receivable / Debtors

• Manage the day-to-day accounts receivable function

• Monitor outstanding debts and follow up overdue accounts

• Assist with credit control and customer account queries

• Maintain accurate debtor records

Accounts Payable / Creditors

• Process supplier invoices and credit notes

• Match invoices to purchase orders and supporting documentation

• Prepare supplier payments

• Reconcile supplier statements

• Maintain accurate creditor records

• Respond to supplier queries

• Ensure invoices are correctly coded and approved

Banking

• Complete daily banking

• Process and reconcile bank transactions

• Reconcile bank accounts and credit cards

• Monitor incoming and outgoing payments

• Maintain accurate cash and banking records

Payroll

• Process weekly payroll

• Process weekly superannuation obligations

• Ensure payroll is accurate and processed within required deadlines

• Maintain employee payroll records

• Respond to employee payroll queries

• Assist with payroll-related reporting and reconciliations

• Monthly payroll tax

Statutory Obligations

• Prepare and lodge monthly payroll tax

• Manage WorkCover administration and reporting

• Prepare and assist with quarterly BAS

• Monthly payroll tax preparation and payment

• Ensure payroll and accounting records support statutory reporting requirements

• Maintain compliance with relevant Australian taxation and payroll obligations

Month-End

• Assist with month-end financial preparation

• Prepare account reconciliations

• Complete bank, debtor and creditor reconciliations

• Review outstanding transactions and balances

• Prepare supporting schedules for management accounts

• Assist the Accountant with month-end reporting and analysis

About You

We are looking for someone who is:

• Experienced in a similar Finance Officer, Accounts Officer or Senior Bookkeeper role

• Confident managing both accounts payable and accounts receivable

• Experienced in Australian payroll

• Experienced with weekly payroll and superannuation

• Familiar with BAS, payroll tax and WorkCover

• Highly organised and able to manage deadlines

• Accurate and detail-oriented

• Reliable and able to work independently

• Comfortable communicating with customers, suppliers and employees

• Discreet and trustworthy when handling confidential financial and payroll information

• Practical and hands-on, with a willingness to assist wherever required

Essential Experience

• Previous experience in an Australian finance/accounts role

• Accounts payable and accounts receivable

• Bank reconciliations and daily banking

• Payroll processing

• Superannuation

• BAS preparation

• Payroll tax

• WorkCover administration

• Month-end accounting preparation

• Strong Excel skills

• High level of accuracy and attention to detail

Experience in a manufacturing environment would be highly regarded.

What We Offer

• Full-time, permanent position

• Stable position within an established Australian manufacturing business

• Varied role with responsibility across the finance function

• Close working relationship with management

• On-site role with a practical and collaborative working environment

• Opportunity to take ownership of the day-to-day finance function