Allocations Officer

• Ongoing, part time position, 3 days per week (0.64 EFT)
• Parkville onsite location, with multiple public transport options available  
• $69,438 - $76,764 (pro-rata for part time) + salary packaging + super + 5 weeks annual leave

The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health.  Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About the role

As an Allocations Officer you will provide administrative support to clinical areas of Nursing and Midwifery within the hospital, ensuring that day-to-day staffing shortfalls are filled with either permanent or casual bank staff. You will also provide support to all areas of the hospital with filling administration shortfalls with casual administration staff. You'll provide excellent customer service and communicate frequently with Unit Managers/Team Leaders, After Hours Managers, Access Manager and Senior Allocations Officers regarding staffing.

A regular day will see you:

• Work with various staffing systems to fill staffing deficits across the clinical areas, allocate shifts, forward plan 
• Answer central line for sick calls
• Assist with aspects of the internal staff recruitment to the casual bank, including requesting contracts, commencing staff on Optima, adding to the distribution lists and allocating training profiles
• Assist with onbaording appropriate agency staff

The operating hours of the department are 6:00am until 8:15pm, with rotating shifts. 

About you

To be successful in this role you'll bring with you:

• Experience in allocation/rostering of casual staff (desired)
• Ability to perform administrative/customer service orientated tasks in a high-volume and complex environment
• Professional manner and experience in forming professional relationships with stakeholders
• High attention to detail

Our benefits

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning.  We have a strong sense of purpose, and engage in meaningful work every day.  We offer our people a range of rewarding benefits, including:

• $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of journey facilities for cyclists
• Mentoring, learning and career development opportunities
• Five weeks annual leave, 17.5% leave loading and purchased leave options  

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.  We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.  We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters.  We are proudly Breastfeeding Association accredited.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application.  All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and a COVID-19 vaccination, and may include a range of additional vaccinations including influenza, as required by the Department of Health. 

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.  We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

If you have any questions you can contact Alice Rogers on ••••@thewomens.org.au or (03) •••• •000.

Application closing date: 1 September 2026