Events Coordinator - Large-Scale, Multi-Venue Events & Hospitality

About Us

Bankstown Sports Club is one of Sydney's leading hospitality, entertainment and events destinations. With a reputation for excellence, we host a diverse range of events, from corporate functions and conferences to weddings, gala dinners and special celebrations.

We're proud of our people-first culture, where teamwork, innovation and exceptional customer experiences are at the heart of everything we do. As part of our team, you'll be supported with ongoing training, development and opportunities to build a rewarding career within the events and hospitality industry.

About the Role

As a Full-Time Events Coordinator, you'll play a key role in the planning, coordination and administration of events, ensuring every function is delivered seamlessly from initial enquiry through to execution.

This is an office-based role that combines administrative responsibilities with direct customer interaction, working closely with clients and internal stakeholders to coordinate event details and deliver exceptional customer experiences. While standard business hours apply, flexibility is essential as you may be required to attend and support events after hours or on weekends based on operational requirements.

Key responsibilities include:

• Acting as the first point of contact for client enquiries via phone, email and in person

• Coordinating the event journey from enquiry through to event confirmation and delivery

• Preparing proposals, contracts, run sheets and event documentation

• Managing bookings, schedules, site inspections and client appointments

• Coordinating event requirements including catering, room layouts, timelines and special requests

• Liaising with operational, culinary, marketing and venue teams to ensure seamless event execution

• Maintaining accurate records in CRM and event management systems

• Providing on-the-day event support when required

• Assisting with general administrative duties and supporting the wider Events team

About You

You are organised, customer-focused and thrive in a fast-paced environment. You enjoy building relationships, managing multiple priorities and take pride in delivering outstanding experiences for clients and guests.

To be successful in this role, you will have:

• Minimum 1 year of experience in an Event Coordinator or similar role, with demonstrated experience supporting the planning and delivery of events

• A qualification in Events, Hospitality, Business or a related discipline, or relevant industry experience (desirable but not essential)

• Excellent organisational skills and strong attention to detail

• Strong verbal and written communication skills

• A professional and confident approach when interacting with clients and stakeholders

• The ability to manage competing priorities and meet deadlines

• A proactive attitude with a willingness to learn and develop

• Strong computer literacy and administrative skills

• The ability to work both independently and collaboratively within a team

• Flexibility to attend events after hours and on weekends as required

Desirable

• Experience using CRM or event management systems

• Knowledge of event operations and venue environments

• RSA and RCG qualifications, or willingness to obtain

• Understanding of WHS requirements within hospitality or events

Why Join Us?

• Be part of one of Sydney's leading events and hospitality destinations

• Gain exposure to a wide variety of events and functions

• Ongoing training, mentoring and career development opportunities

• Generous daily meal allowance

• Free secure underground parking plus discounted car washes

• Employee rewards and recognition programs

• Supportive and collaborative team environment

• Opportunities for internal career progression across the wider Bankstown Sports Group

Ready to Start Your Events Career?

If you're passionate about customer service, highly organised and looking to build a career in events, we'd love to hear from you.

Apply now and join a team dedicated to creating memorable experiences for every guest.