Administration and Project Support Officer (Part Time)

Join a Canberra surveying company where you'll work closely with our directors, support interesting projects and become a valued part of our team.

This is a diverse role that combines office administration, project support, client communication, quoting, invoicing and general business support. You'll become the central point that keeps our projects, people and office running smoothly.

We're looking for someone who is kind, approachable and enjoys being part of a team. At Ellipse Surveying, we believe great people are the foundation of a great business. We value a positive attitude, teamwork and a willingness to help others, and we're committed to creating a workplace where people genuinely enjoy coming to work.

You don't need to tick every box to apply. If you have transferable skills, a positive attitude and a willingness to learn, we encourage you to submit an application.

Ellipse Surveying is a locally owned Canberra business delivering construction and land surveying services across the ACT and surrounding NSW. We are a team of 11 who embrace technology, value efficiency and take pride in looking after our people. While we continue to grow, we’ve worked hard to maintain the friendly, supportive culture that makes Ellipse a great place to work.

Administration & Business Support

• Manage phone calls, emails and client enquiries

• Maintain company documents, templates, SharePoint and filing systems

• Assist with staff records, onboarding and leave administration

• Schedule meetings and support general office administration 

• Order office supplies, uniforms and equipment

• Assist with reporting, data entry and general business improvements

• Provide day to day administrative support to directors and project staff

Project Support

• Assist with preparing client quotations, fee proposals and tenders

• Support project setup, documentation and record keeping

• Assist with client invoicing and project billing administration

• Liaise with clients regarding project bookings and enquiries

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Experience/skills:

• Strong organisational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft 365 including Outlook, Word, Excel, Teams and SharePoint

• Experience using Adobe Acrobat to create, edit and manage PDF documents

• Experience using Xero for quoting, invoicing and administration (not essential)

• Interest in using AI tools such as Microsoft Copilot or Claude to improve efficiency (desirable)

• Strong attention to detail and ability to manage multiple priorities

• Previous administration, customer service or project support experience desirable
  

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What makes us different?

• Flexible work hours: 5 hours per day, Monday to Friday, designed to support work life balance.

• Flexible working arrangements: Remote or work from our Dickson office.

• Small team, big impact: Your ideas are heard and your contribution matters.

• Varied and meaningful role: Support projects, clients and the day to day running of the business.

• Friendly, down to earth culture: A team where people enjoy coming to work.

• Opportunity to grow: We support your development by providing training and funding relevant courses to help you build your skills and succeed in the role.