Executive Assistant

• Not your traditional EA role.

• Senior EA role supporting two Managing Partners

• Perfect for a tech-savvy EA with a genuine interest in AI

• High trust role with real autonomy

An exciting opportunity has become available for an experienced Executive Assistant to support two Managing Partners within our law firm.

We are looking for someone who is highly organised, capable and naturally one step ahead – but just as importantly, someone who is technologically confident, interested in AI and always looking for better and more efficient ways of doing things.

This is a senior and trusted role where you will work closely with two Managing Partners and become an important part of their day-to-day working lives.

What you'll be doing

No two days will be exactly the same. You will take ownership of:

·       Complex diary and inbox management

·       Meetings, appointments and travel

·       Preparing and managing documents and correspondence

·       Liaising with clients and senior stakeholders

·       Managing confidential and sensitive matters

·       Billing, expenses and general administration

·       Personal appointments and travel where required

·       Using technology and AI to improve efficiency and streamline the way things are done

What we're looking for

You will be an experienced EA or senior legal secretary who enjoys working at a senior level and takes genuine ownership of your role.

You will bring:

·       Previous EA or senior secretarial experience within a law firm or professional services environment

·       Experience supporting Partners, senior executives or similar

·       Exceptional organisation and attention to detail

·       Strong diary, inbox and travel management skills

·       Confidence dealing with senior clients and stakeholders

·       Excellent judgement and discretion

·       Strong Microsoft Office skills

·       High technological literacy and a genuine interest in AI

·       A mindset of continually looking for smarter and better ways to work

Above all, you will be proactive rather than reactive. You anticipate what needs to happen, solve problems and don't need to wait to be asked.

Why this role?

This is an opportunity to work closely with two Managing Partners in a role where you will be trusted, valued and given the opportunity to make the position your own.

This firm values people who embrace change, take ownership and aren't afraid to question whether there is a better way of doing something.

Melbourne CBD | Full-Time | Office-Based

If you are an experienced EA who wants more than a traditional support role and enjoys using technology to work smarter, we would love to hear from you.