Administrative Assistant

We are a Family owned and operated commercial and domestic air conditioning company established in 1989, looking for a highly organised Administration Assistant with Simpro experience to support our operations, project managers and accounts team.

This role is critical to keeping jobs running smoothly from quote to completion — managing job setup, scheduling support, invoicing, and maintaining accurate records in Simpro.

This is an ideal role for someone with experience in the trades / construction / HVAC industry!

Simpro & Job Management

• Set up new jobs, service calls and projects in Simpro
• Assist with quoting, purchase orders and job cost tracking
• Manage job statuses, progress notes and documentation
• Upload and maintain drawings, variations, compliance documents and photos
• Support project managers with job administration and reporting

General Administration

• Answer phones and handle email enquiries professionally
• Maintain filing systems (digital and physical)
• Assist with onboarding new staff and subcontractors
• Support management with reports, data entry and system improvements

Job Type: Full-time

Pay: From $35.00 per hour

Benefits:

• Free drinks
• Maternity leave
• Travel reimbursement

Work Location: In person