Office manager

PowaGroup is seeking a full-time Office Manager to manage and control the office administration function within our Sydney warehouse operations. This role is responsible for organising office systems, staff coordination, administration workflow, records, office resources, compliance processes and communication between warehouse operations, purchasing, sales, dispatch, customer service and management. This is a key office management position supporting the day-to-day running of a busy warehouse and distribution environment

Key Responsibilities

• Contributing to the planning and review of office services, office priorities and office service standards.
• Managing the daily warehouse office administration workflow.
• Allocating human resources, office space, equipment and administrative resources as required.
• Assigning work to staff and monitoring completion, accuracy and performance.
• Managing office records, order records, dispatch records, stock discrepancy records, backorder notes and general administration files.
• Liaising with management, purchasing, sales, customer service, dispatch, suppliers and other professionals to coordinate office business and resolve problems.
• Ensuring office equipment and supplies are maintained, including computers, scanners, printers, labels, phones, stationery and system access.
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• Ensuring office and administrative work complies with company policies, procedures, WHS requirements and relevant legislation.
• Coordinating personnel administration activities including onboarding support, training coordination, supervision support, performance follow-up, roster support and payroll communication.
• Preparing daily and weekly reports for management regarding office workflow, staffing, backorders, delays, errors and process improvement opportunities.
• Maintaining office procedures, checklists and process standards.
• Coordinating communication and handover between day shift operations, night shift operations and management