Project Administrator

At Alliance Automation, we’re powering Australia’s future through smart automation, electrical engineering, and digital solutions. Since 2010, we’ve grown to more than 260 people nationwide, delivering complex projects across water, mining, energy, oil & gas, defence, infrastructure, and manufacturing.

We are now seeking a Project Administrator to support project delivery across our Brisbane Head Office operations. This role is primarily focused on project administration, providing hands‑on support to Brisbane‑based Project Managers and delivery teams across document control, financial and claims administration, tender and reporting support, and the day‑to‑day coordination that keeps projects moving.

In addition, you will play a key role in supporting the Brisbane Head Office environment, ensuring administrative activities run smoothly and the office remains well organised, connected, and aligned with the broader national business.

Why You’ll Love Working with Alliance Automation

Projects That Matter

You’ll be right at the centre of complex, high‑value projects delivered from our Brisbane Head Office across resources, energy, infrastructure, and industry — playing a critical role in keeping delivery on track and teams supported.

People‑First Culture

We back our people. Our culture is built on trust, integrity, and accountability, with the support and autonomy to do your best work.

Grow With Us

You’ll have access to structured learning, on‑the‑job development, and exposure to experienced Brisbane‑based project and engineering professionals — with clear pathways to grow your capability.

A Connected, Social Workplace

From team lunches and morning teas to project milestones and social catch‑ups, you’ll help shape a Brisbane Head Office environment that people genuinely enjoy being part of.

A Rewarding Package

Competitive salary + benefits

Professional Development Program

20 days Annual Leave + Purchase Leave Scheme

Generous Paid Parental Leave

Flexible working arrangements to support balance

What You’ll Do

As a Project Administrator, your primary focus will be supporting project delivery from our Brisbane Head Office and enabling our project teams to perform at their best. You will:

• Provide hands‑on project administration support across documentation control, compliance, reporting, and coordination
• Support payment claims, invoicing, expense management, and general project financial administration
• Manage and maintain project and personnel compliance records, including qualifications, certifications, medicals, and licences
• Assist with tenders, proposals, and customer documentation, ensuring accuracy and timely submission
• Coordinate project meetings, agendas, minutes, and follow‑ups
• Work closely with Brisbane‑based Project Managers to keep projects organised, audit‑ready, and running smoothly

What We’re Looking For

• Experience in project administration (office support experience also valued)
• Strong organisational skills with the ability to manage multiple priorities
• A clear, confident communicator who works well with diverse teams
• Solid MS Office capability (Excel experience highly regarded)
• A proactive self‑starter with a practical, “make it happen” mindset
• Someone who enjoys being close to project delivery and adding real value to teams within the Brisbane Head Office environment

Our Vision & Mission

Vision

Creating a smarter, brighter, and more sustainable tomorrow by leading the advancement of operational systems, automation, and digital solutions today.

Mission

To deliver real project outcomes through collaborative, highly skilled teams who apply next‑generation technology and practical expertise — improving safety, efficiency, and performance while supporting long‑term, sustainable operations.

This role is far more than administration. As a Project Administrator, you will play an integral role in supporting the successful delivery of projects across the business, working closely with Project Managers, engineers, and delivery teams to keep projects organised, compliant, and progressing effectively.

You will also contribute to the smooth day‑to‑day operation of the office, helping create a connected, well‑run environment that enables project teams to perform at their best.

If you are looking for a role where your contribution is visible, valued, and directly linked to project success, this is your opportunity.

Apply now to join Alliance Automation as a Project Administrator, and be part of a team where your impact genuinely matters.