Finance Officer - Accounts Payable

About AIMS

The Australian Institute of Marine Science is Australia’s tropical marine research agency.

We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration and respect. AIMS’ research of Australia’s tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world.

Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories, and a fleet of modern research vessels.

About this exciting opportunity

We are seeking a detail-oriented and organised Finance Officer - Accounts Payable to join our team on a temporary 3-month contract for an immediate start. This role is ideal for an experienced finance professional who thrives in a fast-paced environment and is committed to delivering accurate and timely financial services.

You will play a key role in supporting the organisation's financial operations through the effective administration of accounts payable functions, supplier payments, reconciliations, banking transactions, financial reporting, and record management. You can expect to be responsible for:

• Processing and verifying supplier invoices, ensuring compliance with GST legislation and internal policies.
• Managing domestic and international supplier payments in accordance with approved processes and payment terms.
• Uploading and processing invoices within TechnologyOne/EziScan.
• Performing daily bank reconciliations and process banking transactions.
• Preparing bank journals, month-end reconciliations, and journal entries.
• Creating invoices and receipts and assisting with end-of-month reporting.
• Maintaining accurate financial records and support audit and compliance requirements.
• Ensuring all transactions are authorised and processed in accordance with organisational delegations and procedures.

About you

We are seeking an individual who thrives in a high-volume environment. You will be an experienced financial professional with a background in accounts payable, invoice processing, reconciliations, and banking transactions, and have a minimum Certificate IV in Business Administration or a related field, or equivalent experience. You will have strong attention to detail, sound knowledge of accounting principles, and the ability to manage competing priorities while maintaining accuracy and compliance.

You are confident using financial systems and applications, with experience in TechnologyOne, Expense8, EzeScan, CTM, or similar systems would be highly advantageous. A collaborative team player, you build positive working relationships and contribute to delivering high-quality financial services.

Apply now and join a world leading organisation with attractive working conditions.  In line with our Enterprise Agreement, the successful candidate will be rewarded with:

• AIMS AOF Level 3 (3.1-3.5) salary ($51.54 to $58.07 per hour) inclusive of 25% casual loading
• Full-time, 3-month Temporary (Labour hire) opportunity.
• Located in Townsville (Qld)
• Flexible Work Arrangements considered including hybrid working (where suitable)
• Generous and supportive leave entitlements
• Access to Commuter car fleet arrangements to travel to site (in Townsville only)
• Employee Assistance Program

Discover more about Working at AIMS | AIMS.

Please note:

Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.

Next Step

Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download from our website www.aims.gov.au. If, after reviewing the position description and selection criteria included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we encourage you to make an application via our website.

Submitting your Application: Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via our website www.aims.gov.au.

Position enquiries are to be directed to Kathrine Osborne, Senior Finance Accountant at KM.Osborne@aims.gov.au. Applications must be made through our website per above.

Applications close: SUNDAY, 06 SEPTEMBER 2026 (11.45PM, AEST).

AIMS acknowledges Aboriginal and Torres Strait Islander peoples as Australia's first scientists. We pay our deepest respects to Elders past, present and future, and the custodians of the land and sea Country on which we work.