Civil Works Coordinator

• Great Company Culture

• Job security with a successful and growing business

• Supportive and value drive workplace

ATB Services is a well-established electrical-contracting company based in Southeast Melbourne. We are a reputable, dedicated and growing team of professionals with over 20 years of experience.

Our team consists of specialists in the provision of trenching and boring services, as well as a strong admin team. We are all about delivering a top-quality job promptly, efficiently and safely!

Due to the company’s ongoing and upcoming opportunities, we are seeking an Administration/Works Coordinator to support the day-to-day workflow between clients, suppliers and our team.

You won’t be expected to know it all from day one, but you will need to be proactive, detail-oriented, and comfortable working in a fast-paced environment where priorities can change.

This is a functional and hands-on role for someone who enjoys coordinating workflow, job progress, maintaining records and supporting our busy team. The role will work across administration, scheduling, field support, compliance records, and collaboration.

The Civil Works Coordinator will work to ensure jobs are properly received, scheduled, planned and issued to our crew, along with follow-ups and closing out.

You will work closely with our Operations Manager and crew using systems such as SimPRO, BYDA, Upvise and emails.

Key responsibilities include:

• Scheduling and dispatching field crews across multiple job sites.

• Processing incoming quotes, job orders and work requests through SimPRO.

• Liaising with clients, tenants, subcontractors and suppliers by phone and email.

• Preparing job information for crews, including drawings, permits, site paperwork, SWMS and other required documents.

• Supporting material ordering, supplier quote requests, purchase order follow-up and general purchasing.

• Coordinating vehicle, plant and equipment.

• Maintaining internal registers, compliance records, training records and employee certificates.

• Supporting daily operational checks, including pre-starts, job readiness and completion information.

• Assisting with routine quote follow-ups, job close outs, customer emails and completion records.

• Provide general administrative support to the Operations Manager and wider office team.

• Maintaining accurate digital files, scanning records and company documentation organised.

• Previous administration experience, preferably in scheduling, operations coordination, trades, construction, maintenance, utilities or a similar environment.

• Strong written and verbal communication skills.

• Good organisational and time management skills.

• The ability to multitask and prioritise in a dynamic office environment.

• Experience with SimPRO or similar systems is highly regarded.

• A high level of attention to detail and follow through.

• A proactive, practical and helpful attitude.

• Strong communication skills and ability to liaise with clients, suppliers and subcontractors.

• Competitive remuneration

• Great work-life balance

• Supportive and professional team environment

• Long-term stability with a growing business

• Opportunity to be part of an award-winning and successful team

We value diversity and encourage applicants of all backgrounds to apply.

Apply today with your resume and cover letter.

Only successful applicants will be contacted.

No Recruitment Agencies, please