Executive Assistant

The Opportunity 

As Executive Assistant, you'll provide executive and project support in a fast-paced, high-impact environment, helping shape ways of working as our organisation continues to grow and mature. You'll keep priorities moving by managing schedules, correspondence, meetings and events, while coordinating projects and implementing effective systems that enable the team to perform at its best.  

If this sounds like an organisation you want to be a part of, keep reading to find out some of the things you will be responsible for delivering and some of the skills and experience you will bring with you. You can also refer to the Position Description for more information.  

What you will deliver  

• Provide high-quality executive and administrative support, including diary management, correspondence, reporting, meetings, invoices and records management.
• Coordinate information, systems and workflows, ensuring quality, timeliness, governance and effective project and issue support.
• Build strong relationships with all levels of internal and external stakeholders, fostering collaboration, professionalism and a positive team culture. 

What you will bring 

• You thrive in a fast-paced, evolving environment, bringing a proactive mindset and partnering across the organisation.
• Proven success supporting senior executives, anticipating needs, managing competing priorities and keeping critical work on track.
• Strong communication and problem-solving skills, producing clear, high-quality written materials and applying sound judgement to complex issues.
• Highly organised and systems-savvy, with experience managing diaries, documents and finances, and advanced Microsoft 365 skills; Power BI experience is desirable. 

If you have transferable skills, a willingness to learn, and believe you'd be a great fit for the role, we'd love to hear from you. 

What we offer you 

We're building a workplace designed to inspire and engage. As we establish our footprint, you'll have the opportunity to help shape our culture and influence how we grow. Some benefits on offer: 

• Career development and growth opportunities
• Wellbeing support through our Employee Assistance Program (EAP) for you and your family
• Annual salary increases and performance-based progression payments
• 17.5% annual leave loading plus the option to purchase additional leave 

Other relevant information: 

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.   

To be eligible for appointment to this role, applicants will be Australian/New Zealand citizen or an Australian Permanent Resident.   

How to Apply 

This is an ongoing Melbourne CBD-based role with hybrid work. To apply, submit your resume and a cover letter (maximum 2 pages).  

Applications close at 11:59pm on Monday, 31 August 2026.