Administration Officer - Facilities

Applications for this position are open until a suitable pool of candidates is received. This means the vacancy may close without notice. If you are interested in this position, we highly recommend you apply as soon as possible.

Together, we're working to build a vibrant and sustainable regional city... and we would love for you to join us.

In the heart of the Goldfields, Kalgoorlie-Boulder is a modern and thriving city that embodies the true spirit of a regional community. Located approximately 600 kilometres east of Perth, more than 30,000 people call the city home and enjoy the amenities and facilities of a metropolitan city, with the lifestyle benefits that come from living in a place where nature and adventure are on your doorstep.

With new leadership, dedicated staff and a supportive Council, the City is working towards the vision of being a sustainable regional city of the future.

We are dedicated to working together to achieve the best possible outcomes and are guided by our intention to:

• Be a clean and green city
• Be a place people call home
• Have facilities and services for everyone
• Encourage and support economic development and diversification
• Be a quality employer.

Starting from: $86,477.26

Administration Officer – Facilities Permanent Full-Time 

Support the facilities that bring our community together!

Are you an organised and proactive administration professional with strong financial and organisational skills? 

The City of Kalgoorlie-Boulder is seeking an Administration Officer – Facilities to join our Facilities team. This is an exciting opportunity to contribute to some of our community's most prominent and well-loved facilities. 

While the position has a strong focus on supporting the Goldfields Arts Centre, it also provides valuable administrative and financial support across the City's broader Facilities portfolio and works closely with the Manager Facilities to coordinate operational activities, governance processes and business administration. This is a diverse and rewarding role with real opportunities to make an impact across multiple community-facing venues and services. 

About Us 

The City of Kalgoorlie-Boulder is a thriving regional city covering more than 95,000km² and home to over 30,000 residents. We own and manage a range of community facilities, deliver major events and invest significantly in programs that enhance the liveability and vibrancy of our city. With more than 400 employees across multiple locations, we are committed to delivering exceptional services and outcomes for our community. 

About the Role 

Reporting to the Manager Facilities, you will provide high-level administrative, financial and operational support to help ensure the effective management of City facilities. You will play a key role in supporting the day-to-day administration of the Goldfields Arts Centre while also assisting with broader Facilities operations and projects. 

Key responsibilities include: 

• Providing administrative support to the Manager Facilities, including diary management, meeting coordination and document preparation. 

• Preparing agendas, minutes, reports, correspondence and action registers. 

• Supporting purchasing, accounts processing, reconciliations and financial administration activities.

• Assisting with budget monitoring, expenditure tracking and financial reporting across Facilities operations. 

• Maintaining records, registers and compliance documentation in accordance with governance requirements. 

• Monitoring financial transactions and assisting with the investigation of discrepancies. 

• Working collaboratively with facility staff to support operational and business improvement initiatives. 

• Providing administration support across the City's facilities as required. 

 About You 

To be successful in this role, you will bring: 

• Experience in administration, business support or office coordination. 

• Well-developed financial administration skills, including accounts processing and reconciliations. 

• Advanced Microsoft Office skills and confidence using business systems. 

• Strong organisational abilities with the capacity to manage competing priorities. 

• Excellent written and verbal communication skills. 

• High attention to detail and a commitment to accuracy. 

• A proactive approach to problem-solving and continuous improvement. 

• The ability to build positive relationships with a diverse range of stakeholders. 

• Work across a diverse portfolio of community facilities. 

• Local government experience or an understanding of governance frameworks will be highly regarded. 

 Why Join Us? 

This role offers the opportunity to: 

• Play an important role in supporting the operations of the Goldfields Arts Centre. 

• Partner closely with the Manager Facilities and broader Facilities team. 

• Contribute to services, venues and programs that have a direct impact on the community. 

• Be part of a collaborative, values-driven organisation committed to excellence and continuous improvement. 

Our Values 

We are guided by our values of: Accountability | Collaboration | Teamwork | Respect | Integrity | Transparency | Excellence 

Apply Now 

If you are looking for a varied and rewarding role where you can utilise your administration and financial coordination skills while contributing to facilities that serve the community every day, we would love to hear from you. Join the City of Kalgoorlie-Boulder and help support the places where our community comes together

Benefits

We provide employees with generous employment conditions/benefits, including:

• Salary sacrificing
• Flexible Working Arrangements
• A host of health and well-being initiatives, including the Employee Assistance Program
• Generous Superannuation contributions with the City matching up to 3% voluntary additional contributions
• Training and development opportunities
• Free Parking
• Subsidised gym/leisure centre membership (at the nearby Goldfields Oasis)
• $300 annual reimbursement for attendance at, or use of, City owned facilities
• Rebated childcare offered
• We are an Equal Employment Opportunity employer, meaning all applicants are treated fairly and respectfully and have equal access to the opportunities available.