Tender Writer | Government and Commercial Bids (Furniture/Fitout)

About HEQS Furniture

HEQS Furniture has been importing and distributing furniture, appliances and homewares across Australia since 2007. We supply government departments, aged care and healthcare providers, hospitality groups, not-for-profits, education and national retail. Our Government and Commercial division is growing, and we are creating a dedicated Tender Writer role to own our bid submissions end to end.

About the role

Based at our Smithfield NSW head office and reporting to the National Sales Manager, you are the person who turns an opportunity into a compliant, persuasive, on-time submission. You own the document, the deadline and the quality. This is a writing, research and submission management role. There is no cold calling, no territory and no on-road selling.

Why this role needs a strong researcher

Government and commercial tenders are won or lost on detail. One missed schedule, one unanswered sub-question or one wrong compliance form can void an otherwise strong bid. We need someone who reads every line of the specification, tracks every requirement through to an answer, and verifies rather than assumes.

What you will do

• Monitor AusTender, buy.nsw, VendorPanel, TenderLink and state and local government portals for relevant furniture, FFE and fitout opportunities

• Pull apart tender documentation and build compliance matrices, response schedules and submission plans so no requirement is missed

• Research each buyer, project and specification in depth, including standards, certifications and past contract history

• Write clear, persuasive responses to RFTs, EOIs, RFPs, RFQs and panel applications

• Use AI tools responsibly to speed up research, drafting and document review, then fact-check and edit every output before it goes near a submission

• Build and maintain a reusable content library: capability statements, past project references, methodology, WHS, quality, modern slavery and sustainability responses

• Coordinate input from sales, product, logistics and finance so internal deadlines are met

• Proofread, format and quality check every submission before lodgement

• Manage portal registrations, supplier prequalification and panel renewals

• Record bid outcomes and run win and loss reviews to lift our strike rate

Essential

• Minimum 3 years writing tenders or bids in Australia

• A track record of submissions lodged on time and fully compliant

• Genuinely strong research skills, with the discipline to verify detail rather than assume it

• Comfortable using AI tools such as ChatGPT, Copilot or Claude as a research and drafting aid, and clear-eyed about checking their output

• Outstanding written English, with the ability to turn technical detail into a persuasive plain English answer

• Strong Microsoft Word skills including styles, templates and long document formatting, plus solid Excel

• Highly organised and deadline driven, comfortable running several bids at once

• Full working rights in Australia

Highly regarded

• Experience with FFE (furniture, fixtures and equipment), furniture, fitout, construction, aged care, healthcare, education or hospitality contracts

• Familiarity with AusTender, buy.nsw, VendorPanel, TenderLink or similar portals

• InDesign or advanced document design skills

• APMP membership or a bid and proposal qualification

What we offer

• $70,000 to $85,000 plus superannuation, negotiable on experience

• A genuinely standalone role with ownership of the whole bid function

• Direct access to decision makers, so submissions do not sit waiting for sign off

• Freedom to bring modern research and AI tools into how we bid

• On-site parking at our Smithfield NSW head office

• Employee product discounts, salary packaging and professional development support

• A stable, profitable Australian business with a growing government and commercial pipeline

Veteran and Defence community

HEQS is proud to support our veteran community and recognises the exceptional skills, dedication and leadership of those who have served. Veterans and ex-service personnel are strongly encouraged to apply.

Interested?

Click Apply and attach your CV with a short cover letter. Where you can, include a writing sample or an example of a tender response you have authored. Applications without Australian tender or bid writing experience will not be progressed.

Our commitment to inclusion

Our innovative and inclusive culture will ensure you feel valued at HEQS as you develop in your career. We respect diversity and welcome and encourage applications from Aboriginal and Torres Strait Islander people, Culturally and Linguistically Diverse people, people of all religious backgrounds, people living with disability, sexually and gender diverse people, people with lived experiences of diversity and people of all ages.