Events Co-ordinator

About Melbourne Winery

Located at 247 Flinders Lane in the heart of Melbourne’s CBD, Melbourne Winery is a contemporary urban winery that brings together wine, dining, functions and immersive experiences in a vibrant city setting. As the CBD’s first urban winery, the venue offers guests a distinctive way to explore wine through tastings, food pairings, private events and memorable hospitality experiences.

About the Role

Melbourne Winery Events is seeking an organised, client-focused and detail-oriented Events Coordinator to help plan and deliver memorable winery experiences across Melbourne and surrounding wine regions. This role is ideal for someone who enjoys hospitality, event logistics, guest communication and working with venues, suppliers and clients to bring events to life.

Key Responsibilities

• Coordinate end-to-end event planning, including enquiries, bookings, schedules, run sheets and post-event follow-up.

• Liaise with clients, venues team, entertainers and other suppliers to ensure seamless event delivery.

• Prepare event proposals, quotes, timelines and briefing documents tailored to each client’s needs.

• Manage registrations, guest lists, dietary requirements, seating plans and special requests.

• Oversee event logistics such as venue setup, wine tastings, catering arrangements, equipment, signage and supplier arrivals.

• Provide professional on-site support leading up to the events, troubleshooting issues and ensuring guests receive a high-quality experience.

• Maintain accurate event records, budgets and supplier details.

• Assist with marketing activities, including event listings, email communications and promotional materials.

• Collect client feedback and contribute ideas to improve future events and customer experiences.

About You

• Previous experience in events, hospitality, weddings, venues, customer service is highly regarded.

• Excellent organisational skills, with the ability to manage multiple priorities and deadlines.

• Strong communication and relationship-building skills with clients, suppliers and internal teams.

• High attention to detail and a calm, solutions-focused approach under pressure.

• Confident using email, spreadsheets, booking systems and common business software.

• A professional, friendly and proactive attitude.

• Knowledge of Melbourne’s hospitality, winery or events scene would be an advantage.

What We Offer

• The opportunity to work on unique winery events, private celebrations, corporate functions and special occasions.

• A supportive and collaborative events environment.

• Variety across office-based planning, supplier coordination and on-site event delivery.

• Opportunities to build relationships across Melbourne’s Winery, hospitality and events industries.

• Event planning and coordination

• Client service and relationship management

• Venue and supplier coordination

• Strong written and verbal communication

• Organisation, time management and attention to detail

• Problem-solving and calm decision-making under pressure

• Budget tracking and administrative accuracy

• Guest list, booking and registration management

• Hospitality and customer experience focus

• Confidence using email, spreadsheets and booking systems

• Monday to Friday, 9am to 5pm

• Availability to work evenings and weekends as required for events when needed.

Base Salary

• $80,000 per annum plus superannuation

• Bonus incentives paid monthly

How to Apply

• To apply, please send your resume and a brief cover letter outlining your events experience and interest into Melbourne Winery Events.