Office Manager/Systems and Technology Coordinator

_{24th August, 2026}

Office Manager / Systems & Technology Coordinator – Melbourne CBD $80,000–$95,000 + super, depending on experience

Are you a highly organised Office Manager with strong technology skills and a knack for improving systems, processes and workflows?

An established Melbourne CBD real estate business is seeking a proactive Office Manager to take ownership of its day-to-day operations, business systems and office support. This is a newly refined role for someone who enjoys solving problems, streamlining processes and ensuring a busy team has everything it needs to perform at its best.

You will be the central point of contact for office operations, internal systems and basic IT troubleshooting. Your ability to combine administration, technology and people support will make a genuine impact on how the business operates.

The role:
This is a broad and important position, suited to someone who is comfortable being the go-to person for office management, systems support and operational coordination.
Your responsibilities will include:

• Managing the day-to-day running of a busy real estate office
• Acting as the first point of contact for basic IT, systems and technology troubleshooting
• Coordinating with external IT providers and suppliers where required
• Maintaining, reviewing and improving CRM systems, databases, workflows and internal processes
• Supporting the implementation of new systems, tools and process improvements
• Managing office administration, supplies, contractors and general workplace requirements
• Ensuring team members are supported with access to the systems, tools and information they need
• Maintaining accurate databases, documentation, templates and internal records
• Assisting management with reporting, business administration and operational projects
• Supporting onboarding, internal communication and team coordination
• Identifying inefficiencies and proactively recommending practical solutions

About you:
You will be a capable Office Manager, Operations Coordinator or Business Support professional who is confident with technology and enjoys making things run better.
To be successful, you will ideally have:

• Previous experience in office management, operations, business support or systems coordination
• Strong technology capability and confidence learning new software and platforms
• Experience with CRM systems, databases, cloud-based tools and workflow management
• The ability to troubleshoot basic IT and systems issues before escalating to external providers
• Excellent organisational skills, with the ability to manage multiple projects and priorities
• A practical, solutions-focused mindset and genuine interest in process improvement
• Strong communication skills and the confidence to support people at all levels of the business
• High attention to detail and the ability to maintain accurate records and documentation
• Real estate experience would be highly regarded, but is not essential

The opportunity:
This is a great opportunity to join a well-established real estate business in Melbourne’s CBD in a role where you can take ownership, bring ideas and build better ways of working.
You will enjoy:

• A full-time, office-based role in a central CBD location
• A friendly, collaborative and fast-paced team environment
• Scope to improve systems, workflows and business processes
• A varied role with genuine responsibility and autonomy
• The chance to be a key operational support person within the business

If you are an experienced Office Manager with strong systems and technology capability, this could be the role you have been looking for.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you!   Click the apply now button to send your details through or call Alysia  on 0433 415 525 or Sara on 0406 440 709 for a confidential conversation today!

Check out our website:  www.spirerecruitment.au

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