Fleet Administrator

📍 Full-Time | 💰 Competitive Salary | 🎂 Birthday Leave | 👶 Paid Parental Leave | 🌱 Career Development | 🤝 Supportive Team Culture

About the Role

No two days are the same. You'll play a vital role in ensuring our fleet remains compliant, cost-effective and ready to support our teams across Australia.

Your responsibilities will include:

• Coordinating vehicle registrations, servicing, repairs and maintenance schedules.

• Managing vehicle infringements, driver nominations, insurance claims and accident documentation.

• Arranging replacement and rental vehicles to minimise operational downtime.

• Managing fuel cards, resolving driver enquiries and investigating transaction discrepancies.

• Maintaining fleet management and telematics systems with accurate vehicle and driver information.

• Preparing reports on registrations, servicing, compliance, fleet performance and operational trends.

• Reviewing fleet-related expenditure and assisting with reconciliations.

• Liaising with dealerships, suppliers, insurers, service providers and internal stakeholders.

• Supporting fleet improvement initiatives and providing administrative assistance to the Fleet Manager.

What You'll Bring

We're looking for someone who enjoys working in a fast-paced environment and has the confidence to manage multiple priorities while maintaining exceptional attention to detail.

You'll have:

• Previous experience in an administration role.

• Outstanding organisational and time management skills.

• Excellent communication and relationship-building abilities.

• Intermediate to advanced Microsoft Excel skills.

• Strong attention to detail with the ability to prioritise competing deadlines.

• A proactive mindset and a passion for delivering outstanding customer service.

Bonus Points if you have:

Fleet administration or automotive industry experience.

• Experience using fleet management software or telematics platforms.

• Knowledge of vehicle servicing, maintenance, registrations and compliance requirements.

• Experience processing purchase orders, invoices and expense reconciliations.

Why Join Modus?

At Modus Projects, we excel in delivering high-quality commercial construction, fit-out, and facilities maintenance services across Australia. Our commitment to quality, efficiency, and customer satisfaction sets us apart as industry leaders. With a strong reputation and years of experience, we’re looking to expand our team with talented professionals who are dedicated to excellence.

What we offer:

• Generous Salary Package: Competitive hourly rate, paid overtime, fully maintained vehicle, Trade tools, fuel card, iPhone, tablet, and uniforms provided.

• Job Security: A long-term career opportunity with ongoing training and professional development.

• Fantastic Team Culture: Be part of a hardworking, inclusive team that values fun, teamwork, and high performance, supported by experienced management.

• Family Benefits: Enjoy paid parental leave, baby bucks, kids' sports vouchers, and family days.

Apply Today!
Join us and become part of a company that values excellence, teamwork, and a commitment to quality service. 

At Modus Projects, We are advocates for diversity & inclusion. We are committed to being an equal-opportunity employer, and we celebrate diversity in our team, where everyone feels valued. We make sure that our culture and services continue to incorporate everyone's perspectives and experience. We never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines. 

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