Executive Assistant

About the Role

We are seeking a confidential, proactive and detail-oriented Executive Assistant to provide administrative and governance support to our Board. This role is central to ensuring the smooth functioning of board operations and also offers the opportunity to contribute to our financial processes through basic bookkeeping tasks.

This is a part-time role, approximately 25 hours per month, with flexibility around how those hours are worked. Board meetings typically occur once per month, and attendance (in person or online) will be required to take minutes.

Key Responsibilities

• Provide high-level administrative support to the Board and Chair

• Coordinate and prepare Board meeting agendas and papers

• Accurately record and distribute meeting minutes and action items

• Maintain records, registers and filing in line with governance standards

• Manage Board communications and scheduling

• Assist with bookkeeping duties, including: 

  • Bank reconciliations

  • Processing invoices

  • Preparing and lodging Business Activity Statements (BAS)

  • Liaising with our accountant/bookkeeper as required

About You

You are an experienced administrator or Executive Assistant who is comfortable working independently and can manage a small but important workload each month. You take initiative, pride in your accuracy and communication skills, and enjoy supporting a professional board environment.

You’ll also bring:

• Proven experience in executive support, administration, or governance roles

• Strong minute-taking, document preparation and organisational skills

• Proficiency in Microsoft Office (Word, Outlook, Excel)

• Familiarity with bookkeeping and financial admin (Xero experience highly regarded)

• A high level of discretion and professionalism

• Experience in a community organisation (desirable, not essential)

What We Offer

• A flexible and rewarding part-time role with autonomy

• A chance to contribute to an organisation that supports its local community

• A supportive and respectful team environment

• Work-from-home, with in-person attendance at meetings as required

Apply Now

To apply, please submit your resume and a brief cover letter outlining your interest and relevant experience via SEEK. Applications will be reviewed as they are received.