Fleet & Facilities Admin Assistant

About Us: HEQS Wholesale Group is a Smithfield NSW based wholesaler of home furniture and white goods appliances. We're looking for a reliable, detail-focused administrator to join our Fleet & Facilities team long-term. Training on our systems and processes is provided, but you'll need solid Australian work experience and the confidence to hit the ground running.

About the Role: This is a hands-on administrative support role keeping our vehicle fleet, warehouse assets and properties accurately recorded, compliant and running smoothly. You'll work alongside the Fleet & Facilities team and deal directly with suppliers and mechanics.

Key Responsibilities:

• Keep the fleet and asset registers accurate and up to date (vehicles, forklifts, tools, keys)

• Manage vehicle registrations, services, repairs and penalty/infringement nominations

• Contact suppliers and mechanics to obtain, compare and negotiate quotes

• File and track insurance documents and renewal dates for the fleet and properties

• Prepare vehicle condition reports and flag issues for follow-up

• Support property admin: lease/contract paperwork, maintenance requests

• General office admin: data entry, filing, scanning, calls and emails

• Allocate vehicles, keys and equipment to staff and keep accurate records

What We're Looking For:

• Australian work experience with good local knowledge (e.g. vehicle registration, compliance, dealing with local suppliers/mechanics). This role needs someone who understands how things work here — it is not suited to recent graduates without local work experience

• Permanent, unrestricted right to work in Australia (Australian citizen or permanent resident, or otherwise no time limit) — visa sponsorship is not available

• Experience in fleet, vehicle, asset or facilities/property administration is highly regarded (not essential — we train on our systems)

• Strong attention to detail and accuracy

• Good communication skills — confident dealing with suppliers and negotiating quotes

• Good computer skills (Microsoft Excel, Word, Outlook) and comfortable using AI tools to work efficiently

• Reliable, organised and looking for a stable, long-term role

• Current Australian driver's licence preferred

What We Offer:

• Full-time, on-site role based in Smithfield NSW, Monday to Friday

• Training on our systems, supervision and support

• A supportive, team-based environment and a long-term career in facilities/fleet administration

Ready to join a stable team long-term? Apply now with your resume.