Treatment Coordinator – Newcastle

About Us

At NOVA Dental Implant Centre and The Smile Factory Newcastle, we help people reclaim their confidence, health and quality of life through life-changing dental implant and aesthetic treatments.

As one of Australia’s fastest-growing dental groups, with 14+ clinics nationwide and continued expansion, we’re passionate about delivering exceptional patient care in a supportive, high-performance environment where our people can grow.

The Role

We’re looking for an exceptional Treatment Coordinator to join our Newcastle team.

This is more than a reception role. You’ll be the welcoming face of the clinic, guiding patients through one of the most important decisions of their lives. From their first enquiry through to treatment completion, you’ll ensure every patient feels understood, supported and confident throughout their smile transformation journey.

You’ll be responsible for:

• Welcoming patients with warmth, professionalism and empathy.
• Coordinating patient treatment journeys and maintaining ongoing communication.
• Following up enquiries, consultations and treatment decisions.
• Assisting patients with treatment acceptance, finance discussions and next steps.
• Maintaining accurate patient records and collaborating closely with the clinical team.
• Delivering an exceptional patient experience while contributing to clinic performance.

As you develop in the role, you’ll have the opportunity to lead patient consultations, present treatment options, build patient confidence and further develop your treatment coordination skills.

About You

You’ll thrive in this role if you have:

• 1-2 years’ experience in customer service, treatment coordination or another client-facing role.
• Exceptional communication and relationship-building skills.
• A genuine passion for delivering premium customer experiences.
• Strong organisational skills and attention to detail.
• A proactive, positive and team-focused attitude.
• Experience in dental, medical, cosmetic or healthcare (highly regarded but not essential).

What We Offer

• Competitive salary with career progression opportunities.
• Structured training, coaching and ongoing professional development.
• Supportive, high-performing team culture.
• The opportunity to work alongside industry-leading clinicians.
• A rewarding career helping transform patients’ lives every day.

Why NOVA?

At NOVA, we don’t just replace teeth—we restore confidence, function and quality of life.

Our values of Above and Beyond, Excellence with Passion and Care, and Positivity and Happiness drive everything we do. If you’re passionate about building relationships, delivering exceptional patient experiences and growing your career within a rapidly expanding national organisation, we’d love to hear from you.

Apply

Apply online by submitting your resume and a cover letter outlining why you’d be a great fit for the role. We look forward to hearing from you!