Team Leader - Rostering and Administration

Team Leader – Rostering and Administration

Bourke St, Melbourne12-month Fixed Term, Fulltime

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.

About The Role

The Team Leader - Rostering and Administration leads the Network Control Roster Planning team, overseeing the development and delivery of efficient rosters for Train Control and Customer Control. The role ensures workforce planning processes are effective, compliant, and aligned with operational requirements, safety standards, and employee wellbeing.

Working closely with Network Control leaders, the position is responsible for roster planning, administration functions, stakeholder engagement, and the timely delivery of workforce management outcomes. The role drives continuous improvement across rostering processes, including fatigue risk management, time and attendance, and workforce efficiency initiatives.

The Team Leader also monitors roster performance, overtime trends, and workforce planning metrics, supporting operational and financial objectives while fostering strong collaboration between roster planning and operational teams.

Key accountabilities include:

Workforce Rostering & Planning

Lead the development, publication, and maintenance of master and allocated rosters, ensuring operational coverage, compliance, safety, and workforce efficiency.

Rostering Systems & Data Management

Oversee the accurate maintenance of roster and employee data within HASTUS and related workforce management systems.

Compliance & Quality Assurance

Ensure rostering practices align with Enterprise Agreements, fatigue management requirements (FAID), business rules, and safety standards.

Team Leadership & Continuous Improvement

Lead, coach, and support the Rostering and Administration team, driving process improvements, capability development, and best-practice workforce planning.

Stakeholder Engagement & Operational Support

Collaborate with operational leaders to manage roster changes, support service delivery requirements, provide reporting and insights, and facilitate a successful centralised rostering function.

Location & Travel Considerations

Located at V/Lines operational headquarters at Bourke St, Melbourne CBD.

Shift times will commence between 0700-0900, a required availability between 0700-1700 Monday – Friday on site.

About You

You are an experienced rostering professional with a strong background in workforce planning, roster management, and rostering systems. You bring demonstrated leadership experience, advanced Excel skills, and hands-on experience using the HASTUS rostering platform. Experience within a rail operations environment and applying Enterprise Agreements will be highly regarded.

Our ideal candidate will possess the following:

Located within 1 hour / 60Kms radius of the office locationPrevious experience managing a team Demonstrated working experience in rostering including; roster planning and workforce planning Ability to commit to on-site shifts between 7:00am and 5:00pm, Monday to FridayDemonstrated operational experience using the HASTUS rostering programRostering experience, working in line with an Enterprise Agreement Able to commit to a 12-month fixed term, full-time position

If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.

Why V/Line

In addition to free myki travel, we offer:Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at TalentSupport@vline.com.au or 1800 800 007 for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.

V/Line are proud to be a part of the Department of Transport & Planning's Yani Bangal Transport and Planning Portfolio First Peoples Careers Strategy 2023-2028. We take this opportunity to welcome and encourage applications from First Peoples.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safe working standards.

This position will be paid in line with the V/Line Rail Operations and Administration Employees Agreement 2023

The selection process may include aptitude assessments, a behavioural interview and a medical risk category 4 check.

Applications close: 4th September 2026