Executive Assistant

You will work closely with us to provide outstanding administrative support to the senior Executive for WA and SA. Be a key player in ensuring our operations run smoothly and efficiently, with excellent communication, governance and professionalism.

Duties will include, but not limited to:

• Coordination of Executive schedules and calendar management
• Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
• Provide confidential and efficient secretarial services in relation to the flow of information to and from the office of the relevant Executive member/s
• Provide timely and accurate information in response to queries by stakeholders, patients, visitors and other customers
• Effectively and efficiently liaise with all levels of staff and various other organisations
• Responsibility for document creation, revision and control
• Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
• Assisting with producing and distributing communications to staff and doctors
• Support the leadership team with project management and initiatives as assigned by the executives i.e: new system rollouts
• Planning and execution of events and maintaining event calendars
• Collaborate with departments to collect and feature important information for staff newsletters for both sites
• Booking and coordinating Executive travel
• Ordering of stationary and other no-clinical supplies
• Executive team expense reconciliation 
• Assist new members of staff with orientation 
• Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
• Assist in compiling data and generating reports to track initiatives
• Provision of hospitality for Executive guests & visitors
• Other administrative tasks as required including proofing documents

About You

To succeed in this role, you will demonstrate prior experience supporting an executive or team, ideally within a hospital setting.

You will also bring;

• A high degree of professionalism, with excellent verbal and written communication skills 
• A positive attitude and a high degree of self-confidence, with the ability to engage seamlessly with stakeholders at all levels 
• Outstanding personal efficiency with high level capacity to multitask and managing priorities and deadlines
• Experience in a similar role working closely with senior executive
• Advanced proficiency with IT systems and Microsoft Office including; Outlook, Word, Excel and PowerPoint. Basic graphic design skills would be a bonus
• Flexibility to meet variable work hour demands

What’s in it for You:

At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:

• Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
• Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
• Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
• Find balance through flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
• Increase your take-home pay through salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.

Why Join Ramsay:

At Ramsay Health Care, “people caring for people” is at the heart of everything we do. We are:

• Australia’s largest private hospital operator, with over 74 sites and 35,000 staff
• A values-led workplace where you’ll be supported personally and professionally
• A place with flexible, permanent and career-growth opportunities nationwide.