Personal Assistant and Office Manager

Exceptional Coffee, Exceptional Business

Seven Miles Coffee Company is one of Australia's leading coffee roasting, equipment, and support businesses. Through our family of brands including Seven Miles Coffee Roasters, Padre Coffee, and Australian Beverage Corporation, we help thousands of customers serve exceptional coffee every day. 

About the role

The Personal Assistant / Office Manager plays a critical role in supporting senior leaders and ensuring the smooth day-to-day operation of the office environment. The role is responsible for providing high-quality leadership support through effective calendar and travel management, coordination of meetings and events, preparation of presentations and business documentation, and maintaining efficient office administration practices. This role contributes to organisational effectiveness by ensuring priorities are managed proactively, communication flows seamlessly, and all interactions reflect the company's values and professional standards. This role is a part-time role, 4 days a week, although we are also open to shorter days across 5 days a week.

Key responsibilities

Travel

• Oversee the travel providers management of all domestic and international travel arrangements, including flights, accommodation, transfers and itineraries

• Support the CEO and leadership team where required to ensure travel plans align with business requirements and travel budgets

• Work with the travel management company to resolve changes and issues proactively with minimal impact to the team

• Monitor travel expenditure and identify opportunities for cost savings

Event Management

• Coordinate internal and external events including leadership meetings, team events, conferences and company functions

• Manage venue sourcing, supplier coordination, catering, logistics and communications

• Develop event schedules and run sheets

Office Management

• Oversee the day-to-day operation of the office and manage office supplies, equipment, facilities and vendor relationships

Calendar Management

• Manage complex leadership calendars and scheduling requirements and coordinate meetings across multiple stakeholders and time zones

Presentations and Comms

• Assist in preparing professional presentations, reports and executive communications

About you

• Certificate, Diploma or relevant qualification in Business Administration, Office Management or related field preferred

• Minimum 3-5 years' experience in a Personal Assistant, Executive Assistant, Office Manager or similar administrative support role

• Demonstrated experience supporting senior executives and managing competing priorities

• Experience coordinating travel arrangements, events, meetings and office administration functions

• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word and Teams

• Experience handling confidential information with discretion and professionalism

• Exceptional organisational and time management skills with strong attention to detail

• Strong written and verbal communication skills

• Ability to build effective relationships across all levels of the business, collaborative approach and good team player

• Ability to manage multiple priorities in a fast-paced environment