Executive Assistant to the CEO

About the role

We are looking for a highly organised, proactive Executive Assistant to the CEO for a casual role of 15–20 hours per week, based primarily in our Noosa Heads office. This is a hands-on role supporting both the CEO's business and personal administration. Initially, there will be a focus on getting existing tasks organised and under control. The longer-term goal is to systemise, document and delegate recurring tasks so the CEO can focus on higher-value work.

Key responsibilities

• Manage the CEO's business and personal administration.

• Manage recurring finance and administration including contractor payments, invoicing, cash-flow reconciliation, superannuation, insurance and subscriptions.

• Manage deadlines, renewals, follow-ups and outstanding actions.

• Help establish systems for tracking tasks, tickets and team progress.

• Identify inefficient or poorly managed processes and improve them.

• Coordinate information for the annual R&D Tax Incentive claim.

• Document processes and transition recurring responsibilities to other team members.

• Provide personal administration including bookings, appointments and other tasks that help free up the CEO's time.

About you

• Highly organised, reliable and detail-oriented.

• Proactive and comfortable taking ownership without being constantly directed.

• Comfortable working with numbers and financial administration.

• Good at creating simple systems and processes.

• Confident following people up and making sure things get done.

• Discreet and trustworthy with confidential business and personal information.

• A strong communicator who can work independently.

• Experience as an EA, PA, Operations Coordinator, Office Manager or Business Administrator would be valuable.

• Experience with Xero and business systems such as Microsoft 365, Jira or Slack is advantageous.