Closing soonListed 1 day ago

Facilities Administration Officer

MSWA

Administration & Office Support

Location: Australia-wide
Type: Full-time

Job description About the Role As a Facilities Administration Officer, you will provide essential administrative support to the Facilities team, ensuring the smooth and efficient coordination of facilities and fleet-r…

Your match

See how you fit

Scored against this job in seconds

Your account

Your profile and your match for this job appear right here.

About the role

Job description

About the Role

As a Facilities Administration Officer, you will provide essential administrative support to the Facilities team, ensuring the smooth and efficient coordination of facilities and fleet-related activities across MSWA.

Working closely with internal stakeholders, contractors, and service providers, you will manage requests, maintain accurate records, coordinate maintenance schedules, and support day-to-day administrative processes. This role is ideal for a highly organised administrator who enjoys managing competing priorities, maintaining systems and documentation, and delivering excellent customer service.

Key Responsibilities

Receive, monitor and action facilities and fleet-related requests
Coordinate and schedule reactive and planned maintenance works across MSWA sites
Maintain accurate records of maintenance activities, assets, service agreements and contractor documentation
Liaise with contractors, suppliers and internal stakeholders to arrange works and monitor completion
Process fleet administration tasks, including vehicle bookings, servicing, repairs, insurance claims and vehicle changeovers
Assist with the administration of security access systems and CCTV requests
Monitor compliance requirements and maintain service schedules to ensure obligations are met
Prepare reports, update databases and support filing and document management activities
Contribute to process improvements that enhance administrative efficiency and customer service outcomes

What are we Offering:

Permanent full-time position, working 75 hours per fortnight
Location: Belmont
Salary sacrificing up to $18,500
Have access to hundreds of retail discounts
Ongoing development, and growth opportunities
Additional leave benefits after a certain number of years of service, plus other leave entitlements
Health and Wellbeing Incentives: Great Employee Assistance Program and generous healthcare provider discounts
Flexible working options
Access to MSWA pool vehicles for work use

Must-haves

Experience in administration, coordination, maintenance, or a similar role
Strong organisational skills with the ability to manage competing priorities
Excellent communication and stakeholder engagement skills
Strong computer skills
A proactive, solutions-focused approach
Current driver’s licence
NDIS Screening Clearance (or willing to get)

Who are we

MSWA is a not-for-profit organisation supporting Western Australians living with neurological conditions to live more independent and fulfilling lives. We provide a range of services including allied health, nursing, in-home care, and community support, while also investing in research and advocacy.

At MSWA, we’re driven by our purpose to empower people to live their best lives. Our team is passionate, collaborative, and committed to making a genuine difference every day.