Legal Secretary

Company Description Coffs Law Co. is a client-focused law firm serving individuals in Coffs Harbour and the broader NSW region. The firm provides a range of family law legal services and emphasizes clear communication, practical advice, and strong client relationships. Team members collaborate closely to deliver efficient, accurate, and timely support across all matters. The workplace values professionalism, integrity, and continuous learning, offering opportunities to grow skills in a supportive environment.Role Description This is a full-time, on-site Legal Secretary role based in Coffs Harbour, NSW. The Legal Secretary will provide administrative and secretarial support to the principal lawyers, including preparing and formatting legal documents, correspondence, and court forms. Daily tasks include managing diaries and calendars, scheduling appointments and court dates, maintaining files (digital and physical), and organizing client records. The role also involves answering phone calls and emails, coordinating client meetings, handling incoming and outgoing mail, and liaising with court staff and other external parties. The Legal Secretary will help ensure deadlines are met, documentation is accurate, and office processes run smoothly.Qualifications Solid understanding of legal processes, with experience supporting legal practitioners or legal assistants.Proficiency in Legal Document Preparation, including drafting, formatting, and proofreading forms, and correspondence.Experience working as a Legal Assistant or in a similar role providing administrative support in a law firm or professional services environment.Strong Clerical Skills, including filing, data entry, document management, and use of office software (e.g., MS Office, document management systems).Effective Diary Management skills, with the ability to coordinate schedules, manage deadlines, and organize appointments and court dates.Excellent written and verbal communication skills and a high level of attention to detail and accuracy.Strong organizational and time-management abilities, with the capacity to handle multiple tasks and priorities.Professional demeanour, client-service mindset, and ability to work collaboratively in an on-site team environment.Previous experience in a legal office and/or relevant certification in legal administration or business administration is highly regarded.Open attitude to learning and desire to do your best.