Administration Officer

Full-time Role (Monday to Friday)

We are seeking an enthusiastic and positive Administration Officer to join our Shoreline team. This role involves supporting reception, rostering, admissions, and other operational duties as directed by the Facility Manager, while contributing effectively within a team environment.

About the Facility

Aegis Shoreline is in truly a unique location, adjacent to the beach and overlooking picturesque Cockburn Sound.
It provides a beautiful panorama of Garden, Carnac and Rottnest Islands with many bedrooms, lounges and sitting areas having ocean views where the sunset can be enjoyed, every day.

Located in the rapidly developing Shoreline Estate in the suburb of North Coogee, just south of Fremantle City, Aegis Shoreline is readily accessible from Cockburn Road and offers easy access to the Fremantle Region and all nearby services.

As an integral part of the team, you will:

1. Provide a professional and friendly reception to our residents, families, visitors, and staff.
2. Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out, covering sick calls etc. that meet all service delivery requirements within the facility.
3. Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shift Changes for TCP Staff.
4. Undertake essential administrative functions such as rostering, payroll preparation, compliance, and interacting with all staff.
5. Perform general administrative duties such as filing, archiving, staff onboarding offboarding and other duties as directed by the Facility Manager.
6. Managing agency staff.
7. Scheduling of students across the facility during placements.
8. Assist the Facility Manager and other senior staff with tasks as required.

About Aegis

The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is our State’s largest Residential Aged Care Provider employing over 5000 staff.

Our culture of coaching and continuous improvement means not only will you get to work in a challenging and rewarding environment, but also within a company that fosters the growth of all employees.

While working at Aegis, we will provide you with a range of benefits including:

• Competitive rates of pay.
• Comprehensive orientation program
• Ongoing training and opportunities for career growth.

 Requirements of the role

• Extensive knowledge of rostering practices and systems and strong problem-solving ability.
• Payroll experience preferred but not essential
• Experience in front-facing administration/reception in a fast-paced, dynamic environment.
• Passion for delivering quality customer service and excellent relationship building skills.
• High levels of accuracy and data entry skills.
• Intermediate computer skills including Microsoft Office suite.
• Aged Care Experience desirable but not essential.

Please click the “Apply” button if you meet the criteria and want to further your skill set as part of a diverse team of staff dedicated to the care of our elderly.