Administration Assistant

About the role

We are seeking a dedicated and organised Administration Assistant to join the team at Healing Circle Mob Pty Ltd in Darwin, NT. This is a full-time position that plays a vital role in supporting the smooth operation of our office and ensuring our team can focus on delivering exceptional service to our clients. You will be the backbone of our administrative operations, handling a diverse range of tasks that keep our organisation running efficiently.

What you'll be doing

• Managing and organising office files, records and documentation systems to ensure easy retrieval and compliance with organisational standards

• Providing comprehensive administrative support to management and staff members across the organisation

• Scheduling appointments, managing calendars and coordinating meetings for team members

• Answering telephones and responding to emails in a professional and courteous manner

• Processing invoices, expense reports and other financial documentation with accuracy

• Ordering office supplies and maintaining inventory levels to ensure smooth daily operations

• Preparing correspondence, reports and presentations as required

• Maintaining confidentiality and handling sensitive information appropriately

• Supporting the coordination of events, training sessions or other organisational activities

• Performing general administrative duties and assisting with ad-hoc projects as needed

What we're looking for

• Proven experience working in an administrative or office support role for a psychological practice

• Excellent organisational and time management skills with the ability to prioritise multiple tasks

• Strong written and verbal communication skills

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook

• Proficiency in Halaxy Practice Management system

• Attention to detail and accuracy in all work produced

• Professional telephone etiquette and customer service experience

• Ability to work independently and as part of a team

• Discretion and the ability to handle confidential information appropriately

• A positive attitude and willingness to learn and adapt to new processes

What we offer

• A supportive and collaborative work environment where your contributions are valued

• Opportunities for professional development and skills enhancement

• A competitive salary package reflective of your experience and qualifications

• The chance to be part of a growing organisation making a positive impact in the community

• Work-life balance as a full-time employee with stable, predictable hours

• A culturally safe workplace

About us

Healing Circle Mob Pty Ltd is committed to providing quality services and support to our community in Darwin. We pride ourselves on creating a workplace culture that values professionalism, integrity and teamwork. Our mission is to make a positive difference through our dedication to excellence and our commitment to supporting those we serve. We are an equal opportunities employer and welcome applications from all qualified candidates.

Apply now

If you are an organised and detail-oriented professional ready to make a real impact as an Administration Assistant, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you would be a great fit for this role.