Bids and Submissions Coordinator

About Us

Martinus is a specialist rail infrastructure and rail haulage business, delivering critical transport and logistics solutions across Australia's rail freight network. As part of our continued growth, we're looking for a Submissions Coordinator to join our Brisbane team and support our tendering and bid activities.

About the Role

We're seeking a detail-oriented Submissions Coordinator to manage the end-to-end coordination of tender and proposal submissions for Martinus Haulage. You'll work closely with bid managers, subject matter experts, and operational teams to ensure high-quality, compliant, and on-time submissions.

Key Responsibilities

• Coordinate the preparation, formatting, and submission of tenders, proposals, and prequalification documents
• Manage submission timelines, ensuring all deadlines and compliance requirements are met
• Liaise with internal stakeholders (operations, HSEQ, commercial, and technical teams) to gather content and inputs
• Maintain a library of submission templates, case studies, and boilerplate content
• Proofread and quality-check documents for accuracy, consistency, and brand alignment
• Track submission pipelines and maintain accurate records/reporting on bid status and outcomes
• Support continuous improvement of submission processes and document management systems

About You

• Prior experience in a bid, tender, submissions, or proposal coordination role (rail, transport, logistics, or infrastructure sector highly regarded)
• Excellent written communication and document formatting skills
• Strong organisational skills with the ability to manage multiple deadlines simultaneously
• High attention to detail and a quality-first mindset
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with document management or bid management software is a plus
• Ability to work collaboratively across teams and manage competing stakeholder priorities

Why Martinus?

• Join a specialist, growing business with a strong reputation in rail infrastructure
• Collaborative, supportive team culture
• Opportunities for professional development and career growth
• Competitive salary and benefits