Reception & Facilities Executive

We are oOh!media (pronounced “oh!” media). 

oOh!media is the #1 Out of Home company in Australia and New Zealand.  

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.  

We are oOh!media, and we are unmissable. 

The Opportunity:

Reporting to the Experience Delivery & Facilities Manager, the Reception & Facilities Executive is responsible for delivering an exceptional workplace experience across oOh!’s corporate offices. Based in our North Sydney office 5 days per week, you'll be the face of our workplace, ensuring our office environment is welcoming, professional, safe and operating efficiently.

This hands-on role combines front-of-house, workplace services, facilities coordination, events and operational support. You'll work closely with internal stakeholders, building management and external suppliers to ensure our offices are presented to the highest standard while continuously improving the employee and visitor experience.

Key Responsibilities

• Manage reception and deliver a professional visitor experience.
• Coordinate meeting rooms, workplace presentation and office facilities.
• Liaise with building management, contractors and service providers to resolve facilities issues.
• Coordinate internal meetings, events, catering and hospitality requirements.
• Manage office supplies, mail, couriers, parking, lockers and workplace access.
• Support employee onboarding and offboarding, including workplace access and equipment coordination.
• Assist with workplace compliance, contractor management, purchase orders and invoice processing.
• Support workplace health and safety initiatives, emergency preparedness and business continuity activities.
• Maintain workplace records, procedures and operational documentation.
• Identify opportunities to improve workplace services, operational efficiency and the overall employee experience.

About You:

• Previous experience in reception, office administration, workplace services, facilities, or a similar role.
• Excellent communication and customer service skills.
• Strong organisational skills and attention to detail.
• A positive, can-do attitude and willingness to help others.
• Ability to manage multiple tasks and priorities.
• Confidence working with people at all levels of the business.

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you! 

At oOh!, we’re proud of our inclusive culture. We welcome applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ communities, and refugees.

To apply, you must be an Australian Citizen or Permanent Resident with full working rights. All offers are subject to employer-funded checks (police, reference, work rights, Drug & alcohol screening, and licence verification