Office Manager

Plant and Infrastructure Engineering Pty Ltd (PIE) is a small engineering consulting business specialising in mining projects from concept to commissioning in a diverse range of commodities and locations. PIE is a private company with two Principal directors.

PIE is looking for an office manager to provide the administrative functions required for a small consulting firm. The work is based in our Osborne Park office and consists of bookkeeping and staff support functions required to keep the business working efficiently.

The tasks required include accounts receivable, accounts payable, maintaining insurances, coordinating IT functions with our IT consultant, timesheet management, on boarding staff and supporting site staff.

Specifically, the role includes:

• Manage the business finances on a day to day basis.

• Manage client and subcontractor accounts.

• Prepare invoices and track timesheets and payments.

• Manage expenses and petty cash.

• Issue purchase orders for materials and subcontractor works.

• Manage mail and correspondence.

• Manage taxes and coordinate with business accountants.

• Maintain business insurances.

• Coordinate with our IT consultant for maintaining systems and software.

• Manage on boarding of employees and subcontractors.

• Maintain office supplies and equipment services.

The right applicant will have the following skills and qualifications:

• Minimum of 3 years experience in office administration.

• Qualifications in bookkeeping and/or accounting.

• Local to Perth.

• Good organization and communication skills.

• Exposure to engineering procurement and contracts.

• Familiar with Xero accounting software.

• Good working knowledge of Excel spreadsheets.

The right applicant will relate well to people and have good organisational skills.

Our office can be accessed using public transport.