Event Coordinator

ABOUT US
ORBIT is a project management agency based in Sydney, NSW specialising in end-to-end production of major events, festivals, creative installations and activations across government, corporate and community clients.
Our slated projects for this year include major music and cultural festivals, local council and community events, awards nights, corporate events and bespoke brand builds. No day is ever the same at ORBIT.
PURPOSE OF THE EVENT COORDINATOR ROLE
The role of Event Coordinator will support the producing team in the planning, coordination and delivery of high-quality events and projects. The role is hands-on and fast-paced, requiring strong communication, attention to detail, and a proactive mindset with both administrative and on-site responsibilities.
The position is full-time between September 2026 and March 2027 and based in Sydney NSW, with some travel required for client work on an ad-hoc basis. The position will be working on a New Years Eve event so must be available to work on this date and the days directly before and after.
The Event Coordinator will have experience in event planning and operations, and a strong ability to multitask across competing priorities to deliver projects to schedule and budget.
KEY RESPONSIBILITIES
The Event Coordinator will:Assist Event Producers in managing projects and event services, such as supplier management, scheduling, vendor coordination, and on-the-ground functions;Provide administration support to projects including managing project plan, creating meeting minutes, updating and creating documentation for internal and external purposes, answering customer enquiries by email and phone, amongst other duties.Manage relationships with venues, suppliers, clients, casual staff, volunteers and collaborators;Ensure a consistent and high level of presentation standard is achieved for all events and projects;Participate in project meetings and site visits as required to deliver each project to a high standard;Report on post-event outcomes and identify opportunities to improve processes and services; andDemonstrate personal leadership which aligns with the company’s culture and values, including delivery of high-quality service to clients and fostering a positive work environment.
SELECTION CRITERIA
Essential:1+ years experience in a similar roleExperience in event management, especially outdoor festivals
Knowledge, Skills and Abilities:Demonstrated experience in working in a busy work environment and managing multiple priorities.Strong written and verbal communication skills.Impeccable organisational skills and grace under pressure, reacting to project adjustments promptly and efficiently.Proven ability to work effectively with minimal supervision.Ability to work outside of regular business hours when necessary.High level of digital and online literacy, including experience in Microsoft Office, Google Suite, and other online tools.High level of attention to detail.Strong focus on problem solving and managing competing priorities.Displays personal drive, integrity and an entrepreneurial spirit.
For more information, please reach out to hello@orbit.company