Project Coordinator/Shipping Administrator

It’s an exciting time to join

SSI SCHAEFER continues to grow across Australia, with one of our key projects entering an exciting phase and our teams expanding to support its delivery. It’s a great time to join the business and be part of what’s ahead.

About the role

The Project Coordinator/Shipping Administrator is responsible for coordinating and tracking project-related material deliveries to ensure materials are available to support the timely delivery of the Sydney construction project. Working as part of the project logistics team, the role coordinates shipment schedules with production facilities, freight forwarders, warehouse operators and logistics providers in accordance with the project installation schedule. The role maintains visibility of warehouse inventory, incoming shipments and project material demand, coordinating the movement of materials from the intermediate warehouse to the construction site in accordance with installation priorities. Working closely with the Shipping Coordinators, Site Manager and Installation Supervisors, the Project Coordinator/Shipping Administrator monitors delivery performance, coordinates logistics activities and resolves delivery issues to minimise disruption to the project schedule.

Key responsibilities

• Coordinate domestic and international shipments to support project delivery schedules

• Obtain and evaluate freight quotations from local and international shipping providers to achieve cost-effective transport solutions

• Coordinate customs clearance activities to facilitate the timely importation of project materials

• Prepare and maintain shipping, import and customs documentation

• Maintain visibility of warehouse inventory, incoming shipments and project material availability

• Coordinate transport requests from intermediate warehouses to the construction site

• Develop and maintain effective working relationships with freight forwarders, transport providers, customs brokers, suppliers and warehouse operators

• Maintain accurate shipment, freight and warehouse records

• Prepare logistics reports and provide regular updates on shipment status and delivery performance

• Contribute to the continuous improvement of logistics processes and material flow across the project

About you

• Minimum 3 years' experience coordinating domestic and international freight, shipping or logistics activities within a construction, manufacturing, automation or industrial environment

• Experience liaising with freight forwarders, customs brokers, transport providers and suppliers

• Experience obtaining freight quotations, coordinating shipments and monitoring delivery schedules

• Sound understanding of import/export documentation, customs processes, duty and tariff concessions

• Experience coordinating warehouse movements and inventory

• Demonstrated ability to prioritise competing logistics activities within a project environment

• Strong organisational and planning skills with the ability to manage multiple priorities and meet deadlines

• High level of attention to detail and accuracy

• Well-developed communication and stakeholder management skills

• Intermediate to advanced Microsoft Office skills, particularly Excel

Why join us?

Become part of our success story!

The SSI SCHAEFER Group is a leading global solution provider for all areas of intralogistics.  With innovative technologies and software, the family-owned company empowers customers to increase the efficiency and sustainability of their storage, picking and transport processes.  From full automated warehouses, with individual service and maintenance offers, to manual and semi-automated systems, SSI SCHAEFER offers cost effective intralogistics solutions from a single source, for small and medium-sized businesses as well as large companies. SSI SCHAEFER has also become one of the largest vendors of software for internal material flow control and offers all possibilities for sustainable resource management with modern real-time analyses, smart data processing and optimisation algorithms. With SSI SCHAEFER Plastics, the company is also an expert in sustainable container systems and customized constructive packaging, as well as solutions for wase and recycling management.

SSI SCHAEFER employs more than 8,800 people at is international headquarter in Neunkirchen (Germany) and in approximately 80 operating companies globally, including seven production facilities on six continents. In fiscal year 2024, the company generated a revenue of EUR 2.0 billion.

For years, the SSI SCHAEFER Group has relied on trusted partnerships and strong brands.  The Group also includes the robotics specialist RO-BER, the SAP specialist SWAN, the robotics and AGV expert DS AUTOMOTION and the start-up SupplyBrain.

Our commitment to Work Health and Safety

We have a strong focus on and commitment to health and safety and expect all workers to:

• Comply with relevant WHS legislation

• Follow company policies and procedures

• Proactively report hazards and incidents

• Contribute to a safe working environment for all, including psychological and psychosocial safety

If you’re excited by the opportunity to develop new business, build strong customer relationships and contribute to the continued growth of our ANZ business, we’d love to hear from you. Apply now!

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