Secretariat Assistant and Paralegal

Secretariat Assistant and Paralegal (Company Secretariat Team / M&A) - Top tier law firm

Join a supportive corporate team where you'll combine administration and paralegal responsibilities while developing specialist company secretarial skills. Ideal for a Legal Assistant, Legal Secretary or PA looking to take the next step and build a long-term paralegal career. Receive hands-on training in ASIC lodgements, company registers and corporate compliance, with genuine opportunities to grow and progress.
About the Role

Are you a Legal Administrator, Legal Secretary, PA or junior Paralegal looking for a role with genuine career progression? Joining a supportive corporate team, you'll combine administration and client support responsibilities while receiving hands-on training in ASIC lodgements, company registers and company secretarial matters, providing an excellent pathway into a specialist paralegal career.

Supporting a team of experienced professionals, you'll initially focus on core administrative responsibilities while developing the technical skills and knowledge required to take on more specialised company secretarial and corporate compliance work.

Over time, you'll develop skills across:
Maintaining company registers and minute booksUpdating company records and ASIC registersBusiness name registrations, renewals and cancellationsASIC lodgements and corporate filingsClient correspondence and regulatory queriesCorporate compliance and governance administrationMatter management, billing and disbursementsMail management and client document administration
About You

To succeed in this role, you will bring:

Approximately 1-3 years' experience in a legal, professional services or corporate administration environmentStrong organisational skills and excellent attention to detailA proactive approach and willingness to learnStrong communication and stakeholder management skillsThe ability to manage competing priorities in a fast-paced team environmentAn interest in corporate law, governance or company secretarial work
Previous exposure to ASIC processes, corporate secretarial work or paralegal duties will be advantageous, but is not essential, as training will be provided.

Please note: this role is NOT open to students. If you're currently studying, we encourage you to explore our early careers opportunities.

What's on Offer?
Genuine career development and structured trainingExposure to corporate secretarial and governance workSupportive and collaborative team environmentOpportunity to learn from experienced professionalsHybrid working arrangement - once trained, you'll enjoy 3 days in the office and 2 days working from homeLong-term career pathway with opportunities to grow and upskill
If you're looking for a role that combines administration, client service and paralegal responsibilities, and want the chance to build specialist skills in a supportive environment, we'd love to hear from you.

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

Please click 'Apply Now' to apply online with your cover letter summarising why you're applying and your resume to support your experience.

If you have any questions or need any further information, please don't hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com